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Top 7 Engineering Report Templates With Samples and Examples

Naveen Kumar

Complex calculations, innovative designs, and vast construction projects are not the only cornerstones of engineering. It relies equally on the documentation. The meticulous nature of engineering work is mirrored in the detailed technical documents that engineers produce, maintain, and use daily. From the initial concept and proposals to the finished product and post-analysis, documents are the thread that binds the branches and phases of engineering and its projects together.

Consider a civil engineer drafting a blueprint for a bridge or an electrical engineer scheming a circuit board layout. Both rely on technical documents to communicate specifications, guidelines, and processes. Technical documents take various forms, including requirement specifications, design documents, technical manuals, user guides, etc. One of the most pivotal documentation in all projects is engineering reports.

Why Engineering Reports Are Important?

Engineering reports serve as a formal method of presenting technical, administrative, and commercial information in a clear, concise, and objective manner. These reports are vital communication tools documenting the project lifecycle, experiments methodology, or research outcomes. In project management, an engineering report could be a feasibility study detailing whether a project is technically and legally viable.

A Project Management Institute study shows that 90% of a project manager's time is spent communicating, and a significant portion of this communication is done through reports. Another survey mentions that 40% of engineers' time is spent on writing and managing documents, with a significant part dedicated to report drafting and revisions. 

Compliance of Engineering Reports

Reports in engineering aid in internal project comprehension and are crucial for regulatory compliance. For example, without an error report, communicating implications and improvement of a code (bug tracking to user testing) to the team or stakeholders is challenging in software engineering.

Similarly, businesses cannot start and end environmental engineering projects without submitting environmental assessment reports to the regulatory authorities.

Pre-designed Engineering Report Templates

Drafting engineering reports presents challenges, including ensuring consistency in structure and terminology, maintaining clarity and precision of technical descriptions, and adhering to industry standards and regulatory requirements. That's where our pre-designed engineering report templates come into the picture.

These content-ready slides provide engineering firms with standardized formats to make the reports more uniform and professional. The engineering report templates will simplify formatting, navigation, and understanding of complex information. Our templates include dedicated and 100% customizable sections for objectives, methodology, results, and conclusions, streamlining the report-writing process and saving time.

With the desired flexibility and ease of editing, engineers can use templates to focus more on the content's accuracy and less on the format.

Let's explore these engineering report templates now!

Template 1: Engineering Company Financial Summary Report Templates Bundle

This presentation deck offers a comprehensive bundle of templates designed to outline an engineering firm's financial health report. It includes detailed slides on financial aspects like company revenue, gross and operating profits with corresponding margins, and net profit analysis. The PPT Set also delves into key financial indicators, presenting templates for investment metrics, company profitability ratios, and liquidity ratios. Valuation ratios, annual balance sheets, and cash flow analysis are covered to provide insights into the company's valuation and financial stability. The deck looks forward with demand forecasts for products and services, an income statement review, and real and sustainable revenue growth assessments. PowerPoint templates focusing on revenue categorization, including by-products and geographical distribution, equip the user to present a full spectrum of financial data. It also has sections on engineering services market forecasts that encapsulate future financial projections and market expectations.

Download this template

Template 2: Software Engineering Playbook Report Templates

This PowerPoint playbook is an in-depth guide detailing each phase, from conceptual design through to ongoing maintenance of custom software. It outlines the company’s expertise in software engineering, product design strategies, and operational frameworks. From charting user journeys to mapping buyer personas and conducting user interviews, this presentation deck ensures comprehensive project planning and execution. It includes essential frameworks for project inception, role allocation, effective meeting management, and work oversight, complete with a project report card. This playbook deck makes validating your software design through user testing, research, and sprints seamless. It also delineates crucial software development roles and methodologies like source control, code reviews, pair programming, continuous integration, acceptance testing, and crafting a robust communication plan. Use this playbook to refine project proposals and elevate your software engineering projects.

Template 3: Network Engineering Project Design Proposal Report Templates

This proposal deck will help firms specializing in network infrastructure to outline and share meticulous network planning with clients. It highlights logical topology diagrams, LAN cabling specifications, and the ideal cabling categories for a secure network with clarity and precision. The presentation set illustrates the proposed solutions, addressing each client's unique needs and providing an articulate overview of the IP addressing scheme, including host numbers, network, and broadcast addresses. Strengthen your proposal by outlining the key team members profiles, project implementation timeline, and the financial commitments required for a robust network system. The PPT Bundle concludes with terms and conditions slide, leading to a professional sign-off. Get it now!

Template 4: IT Engineering Project Proposal Report PPT Deck

Present comprehensive web and app development plans with ease using our IT Engineering Project Proposal. This presentation deck provides you with a blueprint to share project specifics, from understanding client needs to detailing precise deliverables, especially for projects like custom apps. It outlines the project's scope, approach, and work breakdown structure, ensuring clarity on tasks, timelines, and milestones. The PPT Set highlights a clear cost estimation to set a transparent foundation for project expenses. It also includes templates to introduce team members to clients and underline shared responsibilities. With slides for contract terms and a sign-off page, the deck ensures that key bases for a strong business proposition are covered. 

Template 5: One-Page Software Engineering Project Status Report Template

This one-page report template is designed to provide a clear and concise overview of a project's status and help engineers simplify their software development process. It incorporates key status report elements like a task breakdown with assigned managers, durations, start-finish dates, and company and project overviews for meticulous tracking of progress and milestones. The inclusion of test execution data offers valuable insights into quality assurance, while a project roadmap visually communicates the strategic plan from conception to post-project analysis. This one-page PPT Layout also includes a section for team requirements, highlighting resource allocation and a weekly deployment chart, showing planned versus actual updates, ensuring that key aspects of the software engineering project are monitored. It will help project managers and teams maintain tight control over timelines and costs, with enhanced communication and productivity. Get it now!

Template 6: One-Page Engineering Service Project Proposal Summary Report Template

Make the project pitching process straightforward and easy with our one-page template that provides a succinct summary of your engineering service proposals. This expert-designed layout showcases key information such as project details, owner background, service descriptions, and projected cost structures on a single, visually engaging page. It elegantly organizes essential data, including project timelines, location, team structure, and service outline, to ensure that potential clients grasp the full scope and value of your proposal at a glance. Enhance your presentation and communication efficiency in business meetings or tender processes with this polished and practical report template. Grab it today!

Template 7: One-Page Engineering Project Status Report Template

This meticulous project status report slide is designed for efficient project management within the engineering sector. The PPT Layout compiles critical aspects of a project onto a single page, emphasizing clarity and quick accessibility. It features sections to outline project details, key parameters, budget health, milestone review, issue summaries, and team structure essential for monitoring project progression. A dedicated area for showcasing project benefits keeps stakeholders informed about the project's value proposition. This PowerPoint Slide will help managers maintain an organized overview of project health, facilitate faster decision-making, and ensure team members are aligned with the current status and future trajectory of projects.

Bonus Template 1: Engineering Department Employee Performance Report Template

This comprehensive template offers a meticulous framework for tracking and analyzing the productivity and engagement of engineering team members. With a focus on both individual and collective performance over the past quarter, the layout presents a detailed breakdown of work versus private time alongside unaccounted periods, allowing for a transparent assessment of time management. The utilization section reflects a precise measure of capacity, showing average versus target work ratios. The inclusion of a trends graph ensures a dynamic view of key activities, like browsing and development, over a three-month span. It also has a table to share the utilization percentages of each employee to maintain transparency. This PPT Design is perfect for managers to maintain high departmental standards, optimize workflows, and foster a culture of accountability and continuous improvement. Get it now!

Template 9: Engineering Projects Management Tracking Report Template

Streamline your project administration with this report template designed to efficiently track the progress and details of multiple engineering projects. It enables clear visualization of multiple project statuses, priority levels, timelines, and budgetary adherence to keep the project managers and stakeholders informed. Color-coded for at-a-glance status assessment, it includes project milestones, cost management, and resource allocation, comparing estimated versus actual hours to optimize productivity. The PowerPoint Layout will help you ensure that engineering projects are organized and progress is continuously monitored.

The Need of Engineering Reports

Engineering reports are not just information repositories but dynamic documents that influence decisions and direct project courses. As the engineering field advances, developing clear, effective, efficient, and sophisticated documentation methods will be needed. 

SlideTeam's engineering report templates will help you present essential data like progress, budget status, outstanding issues, risks, etc., into a digestible format. These presentation report designs include visual aids to engage stakeholders and convey technicalities to non-experts. Improve efficiency and effectiveness in communicating and documenting engineering projects and findings in our engineering PPT Slides.

Download these engineering report templates today to ensure that all stakeholders are unified in understanding and approach

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As a professional engineer, you have myriad experiences solving problems. Your reports, both formal and informal, help your client, supervisor, or other stakeholders make actionable decisions about those problems. Explore these resources to learn how to write more effective reports for greater project and career success:

• How do I write an effective report?

How do I use Microsoft Word to my advantage?

• Where can I find more information about writing reports?

Whether formal or informal, interim or final, your report is an essential part of the problem-solving process. Begin by analyzing your communication situation (note: link to Communication Situation) and reviewing communication basics?? (note: link to Communication Basics), then find out how to structure and format your report as effectively as possible:

What elements should my report contain?

What is the best way to present those elements.

Whether you’re writing for a client, your supervisor, or some other project stakeholder, your audience will likely want to know [adapted from P.V. Anderson’s Technical Communication (1)]:

• What will we gain?
• Are your facts reliable?
• What do you know that is useful to us?
• How do you interpret those facts from our point of view?
• How are those facts significant to us?
• What do you think we should do?

An effective report will be structured to answer these questions clearly and specifically. Depending on its level of formality, your report structure will include all or some of these elements [adapted from the Purdue Online Writing Lab (2)]:

• Front matter This report element includes the title or cover page, letter of transmittal, acknowledgments, table of contents, and lists of figures and tables.
• Executive summary and abstract These report elements provide an overview of what you’ll discuss in the body of the report.
• Body This report element includes the introduction, summary/background, methods/procedures, results, discussion of results, conclusion, and recommendations.
• Back matter This report element includes references, appendices, and attachments.

Front matter refers to the preliminary, supporting components of a report. It appears where you might expect: at the front of the report. You will typically attend to this element last and in conjunction with back matter, after you have written the body and executive summary and abstract.

Your report’s front matter includes [adapted from the Purdue Online Writing Lab (3)]:

• Title or cover page Include a title, the name of the person authorizing the report, your name, your company’s name and contact information, and the date you submit the report.
• Letter of transmittal Describe the problem you’re solving for, the purpose of the work you’ve done, the time period for the work, and your results and recommendations.
• Acknowledgments Credit anyone who contributed substantially to the project, and include any permissions for copyrighted materials use.
• Table of contents Provide a guide that includes every report element and the page on which it occurs. Page number front matter with lower-case Roman numerals (i, ii, iii, etc.); page number the rest of the report with Arabic numerals (1, 2, 3, etc.). You can use Word to automatically generate your table of contents.
• Lists of figures and tables Provide a separate guide, like a secondary table of contents, that includes the name and page location of every figure in your report, and another for tables.

Formal reports include every component listed above; an informal report may only include some of them. In some cases, your company may specify which of these components to use and how.

Executive summary and abstract

Your engineering report may include both an executive summary and an abstract, or it may only include one or the other. These elements appear between the front matter and the report body. Write these after you have written and revised the report body.

What is an executive summary?

An executive summary is an overview of the key points in your report. It should summarize the purpose and scope of your work, the methods you used, and your key findings, conclusions, and recommendations [4].

What is an abstract?

An abstract is a short but specific summary of the details you cover in the report’s body. It should briefly mention the purpose and scope of your work, the methods you used, and your key findings, conclusions, and recommendations [5].

What’s the difference between the two?

The difference lies primarily in their purpose and length. The abstract provides a preview of the report’s content meant to entice readers to read the entire report. It is typically less than a page long. The executive summary, on the other hand, provides enough information to allow stakeholders to make a decision without reading the full report. It is typically as long as 10% of the full report [6].

The body of your report is where you provide the details of your work. It is the longest part of your report and falls after the front matter and executive summary and abstract. You will produce the body before any other element of your report, with the possible exception of graphics, like figures and tables.

Your report’s body includes [1] [7]:

• Introduction Summarize your major conclusions and recommendations. Also describe the organization of your report and its scope.
• Summary/background Describe the existing research or activity you relied on to guide your work.
• Methods/procedures Describe what you did and how you did it. Include the equipment you used.
• Results Reveal your research findings. This report component may be combined with the discussion of results.
• Discussion of results Describe what your results demonstrate and why that is important to your audience. Highlight notable trends the results reveal, as well as the limitations and assumptions in your work. This report component may be combined with the results.
• Conclusion Make meaningful statements based on the discussion of results. This report component may be combined with the recommendations.
• Recommendations Provide actionable recommendations based on your conclusions. This report component may be combined with the conclusion.

Back matter

The back matter of a report is its succeeding, supporting components. As its name implies, it appears at the back of the report. You will typically attend to this element last and in conjunction with front matter , after you have written the body and executive summary and abstract .

Your report’s back matter includes [1]:

• References List the references you cited throughout your report. Use your company’s or engineering field’s style guide (note: link to What is a style guide? Which one should I use?) to determine the appropriate format for your reference list.
• Appendices Present detailed information related, but not essential, to your report in the appendices. Some examples of materials appropriate for the appendices, includes data, analysis methods, and equipment details [3]. In some cases, you’ll include all your tables and figures here rather than in the body of the report. Put the appendices in order by their mention in the body of the report.
• Attachments Attach materials appropriate for the appendices that are too large in size to fit the report format. For instance, you may have oversize blueprints that would be unreadable if reduced to the typical 8.5×11 size of a report.

According to Paul Anderson in his book Technical Communication: A Reader-Centered Approach , “Good [formatting] helps readers understand your information, locate information, and notice highly important content” [8]. A successful report is formatted well.

What components should I consider while formatting?

When formatting your report, pay attention to these common components [8]:

• Body text Sentences and paragraphs
• Headings Titles, headings, subheadings
• Headers and footers Recurring components at the top and/or bottom of every page, like page numbers and report title
• Graphics Tables, figures, photos
• Space Empty areas between headers, paragraphs, graphics, and captions

How do I format those components?

Consider these basic principles adapted from graphic design theory when formatting your report [9]. Scroll to the bottom of this page for a rough example of these principles applied to the above components:

• Contrast Use contrasting size, weight, and typeface to establish focus and hierarchy on your pages. For instance, set your top-level headings in a bold, sans-serif, 14 point typeface like Arial; set your body text in a regular weight, serif, 10 to 12 point typeface like Times New Roman.
• Repetition Use the same formatting for every page and similar components on that page. For instance, include page numbers in the same place, with the same formatting on every page (10 point, bold, Arial, at the bottom, center of the pages, for example). Style your body text and headings the same throughout the report (Microsoft Word styles can help you do this easily).
• Alignment Connect every component on a page with a strong visual alignment. For instance, place graphics, like tables or figures, on the left side of the page in alignment with the left edge of the text. Align headings to the left like the body text.
• Proximity Use space to group related items together and separate unrelated items. For instance, place graphics near their mention in the body text. Put less space between a subhead and its related body text; put more space between the bottom of body text and the next, unrelated subhead.

Reference Report examples

Your company likely has numerous examples of reports that include some or all of these elements and their individual components. In addition, examples of formal reports abound in professional journals in your field.

Microsoft Word includes numerous tools and functions that will save you time and hassle, and allow you to consistently format your reports. Visit the links from Where can I find more information about writing effective reports? to learn how to use these time-saving tools and functions:

• Styles Rather than manually styling text, use styles to change the formatting of the same type of text (body, headings, captions, etc.) from one formatting dialog at one time.
• Page numbering and sectioning Instead of manually numbering your pages one at a time, use automatic page numbering and sectioning to organize your report.
• Table of contents creation Instead of manually creating and numbering your report’s table of contents, use automatic table of contents creation to provide access to the organization and contents of your report.
• Graphics Place and resize graphics from programs like Excel or from other text documents to fit your report’s format.

Where can I find more information about writing effective reports?

The IEEE Professional Communication Society’s site provides you with a basic understanding of writing effective reports. Explore other resources to gain more knowledge about this topic.

• Writing an executive summary for engineering reports (vidcast) Watch this 6-minute video that demonstrates how to write an effective executive summary for an engineering report.
• Writing a title page for engineering reports (vidcast) Watch this 4-minute video that demonstrates how to put together an effective title page for engineering reports.
• Report checklist Use this checklist to make sure you’ve addressed every element in your engineering report.
• How to use styles in Microsoft Word to save a lot of work Read this resource that teaches you how to use styles in Word to make your report formatting consistent and efficient.
• Create an automatic table of contents in Word (video) Watch this 4-minute video to learn how to generate an automatic table of contents using styles in Word.
• How to create a table of contents in Microsoft Word Read this thorough resource that shows you how to automatically create a table of contents in Word.
• Table of Contents tips Consult this source that points out some fine points of creating and modifying tables of contents in Word.
• Add page numbers to documents in Word 2007 and 2010 Read this resource that shows you how to add page numbers in both Word 2007 and 2010.
• Word 2003 page numbers Watch this 3-minute video to learn how to insert page numbers in Word 2003.
• How to insert page numbers in Microsoft Word 2003 Read this quick set of instructions for inserting page numbers in Word 2003.
• How to restart page numbers in a Word document section Read this quick set of instructions for sectioning Word documents and page numbering each section differently.
• How to copy a chart from Excel into a Word document Consult this resource to learn how to place and modify Excel charts in Word documents.
• Move Excel graph to Word tutorial (video) Watch this 13-minute tutorial to learn how to place and modify Excel charts in Word documents.
• How to crop and resize an image in Word 2010 (video) Watch this 2-minute video to learn how to crop and resize images in Word.
• Insert and position graphics in Word documents Read this resource to learn how to insert and position graphics in Word.

[1] P.V. Anderson, “Writing reader-centered reports,” in Technical Communication: A Reader-Centered Approach. Boston, MA: Thomson Wadsworth, 2007, pp. 539-556.

[2] E. Cember, A. Heavilon, M. Seip, L. Shi, and A. Brizee. Sections of reports. Purdue Online Writing Lab. [Online]. Available: http://owl.english.purdue.edu/owl/resource/726/05

[3] E. Cember, A. Heavilon, M. Seip, L. Shi, and A. Brizee. Mechanical elements of reports.  Purdue Online Writing Lab.  [Online]. Available: http://owl.english.purdue.edu/owl/resource/726/0 8

[4] Processes for writing an executive summary.  Writing at Colorado State University.  [Online]. Available: http://writing.colostate.edu/guides/page.cfm?pageid=1508

[5] E. Cember, A. Heavilon, M. Seip, L. Shi, and A. Brizee. The report abstract and executive summary.  Purdue Online Writing Lab . [Online]. Available: http://owl.english.purdue.edu/owl/resource/726/07

[6] K. Khan. (2008, Sept. 19). Difference between executive summary, abstract and synopsis. University of Balochistan. [Online]. Available: http://www.scribd.com/doc/55954574/Difference-Between-Executive-Summary-Abstract-and-Synopsis

[7] E. Cember, A. Heavilon, M. Seip, L. Shi, and A. Brizee. The report body.  Purdue Online Writing Lab.  [Online]. Available: http://owl.english.purdue.edu/owl/resource/726/06

[8] P.V. Anderson, “Designing reader-centered pages and documents,” in  Technical Communication: A Reader-Centered Approach.  Boston, MA: Thomson Wadsworth, 2007, pp. 372-398.

[9] R. Williams,  The Non-Designer’s Design Book.  Berkeley, CA: Peachpit Press, 2004.

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Writing Memos

The purpose of this web page is to provide guidance for those using memos for technical communication purposes.

The Purdue University Online Writing Laboratory provides an excellent set of guidelines for memo writing.   Be sure to read this overview before completing your memo.

Memos are a type of informal report. Memos should be clear and concise documents.

• The purpose of your memo should be clearly stated.
• Headings can be used to make your memo clearer.
• In some memos, especially longer memos, it may be appropriate to summarize your message before going into a detailed discussion related to the purpose of your memo.
• Your memo should clearly state what you expect to happen next.  You should either provide a recommendation or a suggested action.

Microsoft Word has Memo Templates that can assist you with the overall format of your memo.  After Word is open, under File , choose New .   You should get a dialog box asking you what kind of document you would like to create. Look for the tab that says Memos. You will see that Word provides a selection of styles of memos.   Choose the one that best suits you.

This example memo uses Word's Elegant Memo format.

Your memo should have at least 4 parts:

Clearly state: 1) who the memo is to, 2) who the memo is from, 3) the date, 4) the specific subject of the memo, and possibly 5) the list of those receiving a copy of the memo

Purpose Paragraph

The first sentence of the memo should tell the reader the topic of the memo.  The reader will use this first paragraph to determine if  the rest of the memo needs to be read.

Summary Paragraph(s) [optional]

For a longer memo, these paragraph(s) can be used to summarize the contents of the entire memo.

Discussion Paragraph(s)

These paragraphs provide the information the reader is expecting.

Action or Recommendation

The final paragraph(s) should provide a closing that is often a recommendation or suggested action for what the reader should do next.

Types of Memos

Below are some examples of common types of memos that engineers and scientists write.

Trip Reports

Trip reports are used to summarize the experiences that an employee had while away from the organization.  The purpose is to provide the organization information about the trip.  Trip reports can be used when an employee goes to visit a client or attends a conference.  Below is a link to a trip report written by a senior environmental resources engineering student.

Example Trip Report

Field or Lab Reports

When an employee wants to provide an informal report of a field visit, or of some laboratory studies, a memo format can be used to summarize the work.  The memo should still address the expected components of a lab reports such as: 1) purpose, 2) methods, 3) results 4) discussion of the results.  In addition, the memo may suggest what should be done next.

Progress or Status Reports

Progress or status reports are used to provide a periodic update to a project.   The memo should honestly and clearly state the progress of the project.  If your project is not progressing well, avoid sounding defensive.  Do your best to "just state the facts".

A directive is a memo that states what task or procedure you want your readers to undertake.  Most the class assignments you have received from a faculty member are directives in a memo format.

The information in this web page is based on the following sources:

• Markel, Michael (1998) Technical Communication, Situations and Strategies, 5th addition, St. Martins Press, New York
• Purdue University Online Writing Laboratory

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Latest Post

How to Write an Engineering Report

• Adam Singfield
• Last Updated August 18, 2016
• Category Technical Writing

No matter what kind of engineer you are, you will eventually need to write an engineering report. This type of technical writing means knowing how to share information about research and analysis and then present it clearly in writing.

Writing a report about engineering services, like those we provide at Vista Projects, means communicating ideas in addition to furthering innovation and improvements. This skill makes you an even more significant asset to your company and allows you to solve problems and create solutions.

What Is an Engineering Report?

An engineering report is a type of technical editing that presents a problem, analyzes it, and offers solutions. It involves collecting and compiling data and ideas, conducting testing, and organizing the information you gained into comprehensible results for the reader.

Students learn to write these reports when they go through their education program, but writing them well involves knowing why you’re writing the technical report. While your purpose for writing technical reports will vary based on your specific field, the structure of all engineering reports remains the same: a summary, the body, and your conclusions.

Writing a report involves communicating a process for fixing a problem to a customer, community, business, or investor. Some engineers copyright their processes. Above all, your report should convey information clearly, offer information backed by evidence, and show why your solution stands out from the competition.

Why Write an Engineering Report?

Engineering report-writing should always focus on helping your firm achieve an objective. That may mean convincing a client to take action based on your solution or showing them how a project will benefit the public.

It may also help persuade your client to choose your company’s design or solution, get funding from investors, or encourage another business to partner with your firm on a project.

Other times, you may only want to inform your audience. For example, you may give your government the information it needs to decide on implementing a policy, show other engineers how to work from your proposed plan, or illustrate project outcomes for stakeholders.

Many students make the mistake of writing reports to show their personal knowledge. You do not want to teach your reader but instead, to offer a summary in writing to help them choose between two companies or engineers.

The body of technical reports should show your reader how your process affects them, include evidence to support your conclusions, and make a case for why your reader should support your ideas.

Do You Write an Engineering Report?

Before you start writing your report, consider the information you want to convey. Are you writing a trend report, an analytical report, or a trip report? Knowing the best way to share your information will help your audience understand your objectives.

Engineering students typically learn to write technical reports in their program, but different types of reports have different approaches. When it comes to report writing, remember these factors:

• Consider your audience
• Keep the proper structure and organization
• Make your writing easy to skim
• Only include pertinent information

The information and sources that you’ll need to compile your technical report will change based on the project. For example, a research report requires detailed information about your topic and the theory surrounding it. It involves citing textbooks, journals, and similar documents.

On the other hand, a site visit report should include the company history and operations, citing annual reports and the company prospectus. Fault reports also have different requirements, as they involve looking into a problem, determining the cause, and recommending an action to fix it.

Report writing means doing research, conducting tests, compiling evidence, and using that information to draw conclusions based on each previous section. Additionally, a strong introduction and summary will draw in your reader, and let them know what to expect.

Engineering reports should allow for selective reading and effective communication. Use headers, numbered lists, bullet points, and figures and tables to do more than explain your points in words. Readers will skim your writing, so make the important parts easy for them to find, such as in these technical report examples .

The Structure of Engineering Reports

Engineering reports follow the same structure. Your technical report should have these components:

• Executive Summary
• Table of contents
• Introduction
• Conclusions and recommendations
• References and appendices

The first few pages of your report are some of the most critical. They show your reader where they can find information throughout the document. Remember, some investors will not read past your executive summary .

Title pages should clearly state the purpose of your writing. Your executive summary should be no longer than two pages, and it acts as a condensed version of your research, conclusions, and recommendations. If your reader wants more information, the table of contents should allow them to find the correct section in seconds.

You have some freedom in structuring the body, but it must make sense and inform the reader while justifying your claims and ensuring that your reader understands the purpose of the writing. By sticking to this structure, you make writing reports simpler and focus on the following content.

Technical Report Overview

Technical reports always contain an introduction that states your report’s purpose and the leading question your research answers. Does it offer information about why your city needs a new bridge or highway? Are you showing an investor why they should put money into your project?

Your technical report overview should also hook your reader. Tell your audience what you investigate and why it’s important. Refer to your client’s request and scope of work in your writing, and relate the information back to the needs of your client, stakeholder, or executive.

Methodology

Your methodology section is often the most involved piece of writing in your report. Here, you talk about how you performed your study and why you approached it the way you did.

This section should show that you have done thorough research and should present your research protocol clearly. Your writing should detail how you got your information and how your methods offer something new to your field. This section should convey confidence in your company’s work so that your reader will, too.

If you used unique or original methods to gain your information and conclusions, you might  consider copyrigh t  for your work. That way, you keep your methods your own, which may help you in future reports and persuade other professionals to work with you.

When writing up the findings and results of technical reports, make sure not to make this section your conclusion. At this point, you should only state the outcome of your research, analyses, and tests. Include graphics to illustrate your results,

Your writing and structure should offer results conducive to the type of report. For example, design reports may evaluate the design of a new building and why it proves more stable than others. Other types of engineering reports, like proposals, will not require you to write a results section, as you are only offering a potential solution at this point.

Your writing will show the reader how you arrived at your final solution to their problem. Technical reports often require you to communicate dense information, so you should use similar language to that which you used in the technical report overview. That allows readers to make connections in your writing and understand how they relate to your report.

Recommendations and Conclusions

Your final section before writing your references and appendices includes your recommendations and conclusions . Here, you expand upon your results and tell the reader what they mean, how they affect the audience or community, and their benefits.

Align this section with your introduction, so your writing allows the reader to again make connections throughout your report. Let your reader know what you plan to do with the new information, and show them why they should care. Your writing may enlighten them to potential benefits like a greater profit, more convenience, higher productivity, or increased efficiency.

Above all, your writing sets out to answer a question. Your recommendations and conclusions are the final pieces in answering that question through research, allowing you to present how your client should respond to the situation.

Check out more  technical writing tips  in our resources section.

Vista Projects is an integrated engineering The process of integrated engineering involves multiple engineering disciplines working in conjunction with other project disciplines to e… services firm able to assist with your pipeline projects. With offices in Calgary, Alberta, Houston, Texas and Muscat, Oman, we help clients with customized system integration and engineering consulting across all core disciplines.

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Engineering report

Write better reports faster with this engineering report template. Keep comprehensive records of your work, share it with the team, and use it to elevate your workflow.

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Make your documentation more useful and actionable with this engineering report template. It helps you organize and narrate technical details in your report, ensuring that critical information is accurately captured, and clearly presented. This way you can effectively communicate the current status and results of your work — helping you share and track your progress, keep tabs on the pending issues, and gain actionable insights.

What's in this template?

✍️ Project summary: In this section, you can provide a comprehensive summary of the project — including its goals, status, and value to users or stakeholders. It’s a snapshot of the project's current standing and the steps to take moving forward.

🔄 Project lifecycle: Document launch, discovery, planning, development, and delivery, for a comprehensive view of the project lifecycle. Each stage should detail aspects like role assignments, timelines, strategies, and deliverables.

💻️ Development features: Document your completed, and in-progress features, including details like actuals and estimates to provide a clear understanding of the project’s accomplishments.

🧨 Reported issues: A list of any issues you encountered embedded from Linear, GitHub, or Jira. This overview helps track the progress of issue resolution — ensuring nothing gets overlooked, and all problems and fixes are properly documented.

✅ Project outcomes:   Outline the results of the project, providing an overview of any successes, and areas that need improvement. Include learnings and valuable insights gained throughout the project, adding a layer of reflective learning to the report.

📝 Recommendations: This part covers advice and suggestions for future actions and improvements, ensuring that the report serves for continuous improvement and strategic planning.

Make an impact

Cover all the bases: This engineering report template helps you make sure that every aspect of your project is well documented. This way you can be sure to include all important details, present an accurate view of your progress, and make informed decisions about the next steps.

Ensure clarity: Write clear and useful reports with this well-structured template. It helps you present your progress and challenges accurately and clearly to ensure that information is conveyed effectively to your colleagues, and stakeholders alike.

Follow expert advice: With expert recommendations included throughout, you can easily create a comprehensive and accurate engineering report. This template contains advice on what to include in each section — streamlining your writing process, and ensuring that nothing gets overlooked.

Consistent format: Keep your records consistent with this engineering report template. Maintaining a single format for each report allows you to easily find the information you need anywhere across your documentation.

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• ICP Technical Plan and Report Templates

Updated technical plan and report templates required within the International Community Program (ICP) project process. Dec 18, 2020 • Knowledge

In general, technical plans are submitted prior to all Engineers Without Borders USA (EWB-USA) trips and technical reports are submitted after your trip. Below are links to the latest version of the templates (UPDATED 2020-4) and the due dates for the plan submittal. As of 6/01/19, the new templates will be required for all projects.

The use and submittal timelines of each of the following templates is described in detail in the ICP Project Process Manual .

Please note: EWB-USA has eliminated the old numbered documents and minimized the number of templates by moving to online forms. If you encounter reference to or inclusion of a numbered document, please visit this resource to better understand how the old numbered documents relate to the new templates and online forms.

Related EWB-USA Articles

Create an ICP Trip & Submit for Approval

PMEL Overview

ICP Project Process Manual

Volunteer Orientation

Karen Brzostowski (Hartford Professional Chapter)

@Eric Lundborg (EWB-USA) ​  (you were referenced in a post below so if you aren't the author I apologize)

"Community Plan" sends you to a google doc that needs permission to access. Can this be visible to everyone?

Eric Lundborg (EWB-USA)

Hi @Karen Brzostowski (Hartford Professional Chapter) ​ ,

Thanks for the feedback and I would be happy to help. I am not sure which "community plan" link you are referring to. I have updated the "communication plan" sharing settings so you should be able to make a copy of it now. If that was the document you were referring to, can you test it again. If not, can you point me to the link you are talking about?

Thanks, Eric

Maxwell Fite (Southeast Region)

@Eric Lundborg (EWB-USA) ​ not a huge deal, but the first-page footer of the "Assessment Pre-Trip Plan" indicates a 2018 revision, whereas the other pages indicate a 2019 revision.

• Assessment Pre

It is updated now. Thanks for pointing this out.

Hannah Mosheim (University of California Davis Chapter) asked a question.

Hello @Melissa Montgomery (Engineers Without Borders USA) ​,

I have a few questions regarding the technical plan and report templates. Thanks!

• Are these all the forms necessary for a Pre-Implementation trip or are there others not listed?
• Does the “Comment Resolution Matrix” have to be filled out and submitted for every report that have comments on the first (draft) submittal? Does that include the Draft Pre-Implementation Report?
• Does the “PMEL logframe template” only need to be submitted for assessment trips (i.e. not implementation trips)?
• Technical Plan

Justin Habana (Volunteer Account) asked a question.

In the "Implementation Post-Trip Report", under section 7.1 and 7.3, I'm not quite sure what the "baseline indicator questions" and "beneficiary analyses" are. Is there an article in volunteer village that covers this?

The baseline study for the Chichimuch Guatamala project was done in 2014 and I could not find our baseline indicator questions in the document.

Thanks in advance.

• Beneficiary Analyses
• Baseline Data
• Baseline Indicator Questions

Evelyn Byrd (New Mexico Institute of Mining and Tech Chapter)

I have the same question as I am writing the pre-trip report. Instructions say "While on the trip evaluate if the beneficiaries reported are in line with the reporting standards for ICP project beneficiary procedures." but are these reporting standards available anywhere?

Jessica Hendricks (University of Colorado Boulder Chapter)

Our chapter is planning on closing out our project in Peru and were wondering what the necessary documentation consisted of. We are currently going off of the 527 template from 2015 and wanted to confirm that this was the most updated version / requirements. I have included @Mateo Gomez (University of Colorado Boulder Chapter) ​ , the other project manager for our team on this thread!

Jess Hendricks

• Necessary Documentation

Elizabeth Dahlen (San Francisco Professional Chapter)

Is there a template project schedule that includes general requirements for documents to be developed and the review times associated with them? This would help us with our project schedule planning.

• Template Project Schedule
• General Requirements

There is a new timeline template that provides some guidance on the dates to submit documents based on anticipated travel dates. It can be found here, https://ewb-usa.force.com/VolunteerVillage/s/article/Project-Management-Tools

Is the difference between the Draft Implementation Plan and the Final Plan the incorporation of comments following the Draft review by the ICP.

Also, what is the cost for the review of the Alternatives Analysis, the Draft Implementation Plan and the Final Implementation Plan.

• ICP Design & Implementation Phase

Colleen Mitchell (Northwest Washington Professional Chapter) asked a question.

• ICP Closeout Phase

Melissa Montgomery (Engineers Without Borders USA)

It's completed in Volunteer Village - there is no word template.

https://ewb-usa.force.com/VolunteerVillage/s/article/ka036000000oayjAAA/ICP-Program-and-Community-Partnership-Completion-or-Cancelation-in-Volunteer-Village

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FREE 17+ Sample Engineering Reports in PDF | MS Word | Pages

Engineering report is used for quick communication and understanding of the things about the project it is about. The engineering report template consists of various diagrams conclusion Appendices and sample references so that the project can be made to understand to the person for easy execution.

Engineering Report Template

10+ test report templates, 10+ sample visit reports.

With all the things needed step by step our site offers various formats in which the engineering sample reports template can be downloaded and used for the better impression on any senior and, this will also help in managing the economic aspects of the project making it more economical so download the template now and start editing as it is editable.

• Google Docs

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Simple Engineering Report Template

Size: 40.0 KB

As the name suggests, the USP of this template is its simplicity. It sports a formal demeanor and oozes out quite a professional look. All of that without being too loud! So, if you love minimalistic designs, this Simple Engineering Report Template is for you.You may also see  visit reports

Engineering Technical Report Template

Size: 1.2 MB

This Engineering Technical Report Template’s utility lies in its being elaborative. The template presents information regarding what a technical report is, how it’s important for an engineer, who the report’s audience is and the format in which it must be written.You may also see  acknowledgment reports

Significance of Engineering Reports

Engineers need to write down formal reports based on their work. A report is probably the most convenient, sure-shot and popular way to ensure that your message or ideas get conveyed to the management of a company, fellow engineers and customers in an effective and convincing way. You can also see  Forensic Reports

Sample Engineering Design Report Template

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This Engineering Design Report Template tells you how to create design reports. They are extremely useful for engineers who work on designs and have to submit reports corresponding to them. Just opt for one and realize what easy engineering design report making is.You may also see  job progress reports

Engineering Laboratory Report Template

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Engineering laboratory reports are created for numerous reasons, the most important out of which is communicating the laboratory work to the management of a company so that it can base certain decisions on such reports. Opt for this Engineering Laboratory Report Template and create amazing reports.You may also see management reports .

Geotechnical Engineering Report Template

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Engineering Report Format

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Engineering Report Example

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Sample Engineering Report Template

Characteristics of a Good Engineering Report

There shouldn’t be hiccups in the flow of the content in a good engineering report. Also, it should be written in the simplest possible way so that ideas get properly conveyed. Besides, it should contain every aspect of the work on which it is based. You may also see  handover reports

Engineering Report Template PDF

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Engineering Report Outline Template

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Basic Engineering Report Template

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Engineering Report Template Example

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Importance of Engineering Report Templates

If you are time-pressed then you probably aren’t in a position to create an engineering report from the scratch. But because you can’t deliver poor quality content, taking reference from existing sources becomes indispensible. In such a situation, templates, which are usually designed by experts, come handy. You can also see  risk assessment reports

You can find these templates in plenty over the internet. You will be surprised to see how many varieties they are available in. You can choose any color, design or format according to your preference. Also, they offer excellent print quality. All in all, they provide good value for money.You may also see  weekly progress reports

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62+ SAMPLE Trip Report Templates in PDF | MS Word | Google Docs | Apple Pages

Trip report templates | ms word | google docs | apple pages, 62+ sample trip report templates, what is a trip report, the elements of a trip report, how to create a trip report, what makes a good trip report, what if i forget what happened during the trip, what are the parts of report writing.

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Trip reports: why are they beneficial, to whom do you send trip reports, step 1: always carry a small notebook, step 2: decide the report mode, step 3: slowly insert the crucial elements, step 4: clean your report, step 5: end by validating the report.

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24+ sample trip report templates- word, pdf, google docs, apple pages.

In academic or research terms, a trip report basically means that there will be an activity outside that has something to do with particular research or any academic activity where the researcher is eager to join or invite someone to be with the group of the said event. You can have the weekly report or monthly report template to make the said paper; it is available in a sample format where you can easily make the appeal you want to state. You can also see more on conference reports .

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How to Write a Trip Report: Outlining the Steps and Examples

By Happy Sharer

Introduction

A trip report is a structured document that details the events and observations made during a business or leisure trip. It is important to document the purpose of the trip and the findings in order to assess the success of the trip and evaluate any future actions that need to be taken. This article will provide an overview of how to write a trip report, what information should be included, tips for making the report more effective, and examples of well-written reports.

Outlining the Steps to Writing a Trip Report

Writing an effective trip report requires planning and preparation. The following steps should be followed to ensure a comprehensive and organized report:

Step One: Gather Information

The first step in writing a trip report is to gather all of the necessary information. This includes any relevant documents, such as itineraries, expense reports, and notes from meetings. Additionally, it is important to take note of any observations made during the trip and conversations that were had with other individuals. All of this information should be compiled before beginning the report.

Step Two: Create an Outline

Once all of the necessary information has been gathered, the next step is to create an outline. This allows the writer to organize their thoughts and structure the report in a logical manner. The outline should include an introduction, body, and conclusion, as well as any subsections or headings that are relevant to the report.

Step Three: Draft the Report

After the outline is completed, the writer can begin drafting the report. This process involves filling in the details of the trip, providing summaries of discussions, and documenting any observations. It is important to use clear and concise language when writing the report in order to make it easy to read and understand.

Step Four: Review and Revise

Once the draft of the report is complete, it is important to review and revise it before submitting. This helps to ensure accuracy and clarity, as well as identify any areas that may need additional information or clarification. Additionally, it is important to proofread the report for any spelling or grammar errors.

Describing the Purpose of a Trip Report

Trip reports are used to document the events and findings of a business or leisure trip. They provide a record of the trip and serve several purposes, including:

Summarize Events

Trip reports provide a summary of the events that occurred during the trip. This includes any meetings that were attended, tours that were taken, or presentations that were given. This allows the reader to quickly get an overview of the trip without having to read through detailed accounts of each event.

Record Observations

Trip reports also serve as a record of any observations that were made during the trip. This includes any insights or discoveries that were made, as well as any potential issues or challenges that were encountered. This allows the reader to gain a better understanding of the overall experience of the trip.

Document Results

Finally, trip reports are used to document the results of the trip. This includes any decisions that were reached, goals that were achieved, or plans that were created. This allows the reader to assess the success of the trip and evaluate any future actions that need to be taken.

Explaining What Information Should Be Included in a Trip Report

In order to create a comprehensive trip report, it is important to include all of the relevant information. This includes the following:

Details of the Trip

The report should include basic information about the trip, such as the dates, locations, and purpose of the trip. Additionally, any special arrangements or accommodations that were made should be noted in the report.

Identify Key Players

It is important to identify any key players that were involved in the trip, such as colleagues, clients, vendors, or partners. This helps to provide context to the report and allows the reader to understand who was involved in the events described.

Summary of Findings

The report should include a summary of the findings from the trip. This includes any insights or observations that were made, as well as any conclusions that were reached. Additionally, any relevant data or research should be included in the report.

Recommendations

Finally, the report should include any recommendations for future action. This could include new strategies or plans that need to be implemented, or any changes that need to be made. These recommendations should be based on the findings of the trip.

Providing Tips for Writing an Effective Trip Report

Writing an effective trip report requires attention to detail and careful editing. Here are some tips for creating an effective report:

Use Clear and Concise Language

It is important to use clear and concise language when writing a trip report. Using overly technical or complicated language can make the report difficult to understand. Additionally, using simple language helps to ensure that the report is understood by all readers.

Include Relevant Supporting Documentation

Any relevant supporting documentation should be included in the report. This could include photographs, diagrams, charts, or graphs. Including these documents helps to illustrate the points being made in the report and provides evidence for the conclusions reached.

Avoid Unnecessary Details

When writing a trip report, it is important to avoid including unnecessary details. This includes any information that does not directly relate to the purpose of the trip. Keeping the report focused on the key points helps to ensure that the report is concise and to the point.

Edit and Proofread Carefully

Finally, it is important to edit and proofread the report carefully before submitting. This helps to reduce any errors and ensures that the report is accurate and clear. Additionally, it is important to ensure that the report follows any specified formatting guidelines.

Offering Examples of Well-Written Trip Reports

Seeing examples of well-written trip reports can help to provide guidance when writing your own report. Here are three examples of effective trip reports:

Example One

This example is a trip report from a business trip to Las Vegas. The report includes all of the relevant information, such as the dates, locations, and purpose of the trip. Additionally, it includes a summary of the events that occurred during the trip, as well as any observations that were made. Finally, the report includes a list of recommendations for future action based on the findings of the trip.

Example Two

This example is a trip report from a leisure trip to Hawaii. The report includes basic information about the trip, such as the dates, locations, and purpose of the trip. Additionally, it includes a summary of the activities that were participated in and any observations that were made. Finally, the report includes a list of recommendations for future trips based on the findings of the trip.

Example Three

This example is a trip report from a research trip to Japan. The report includes basic information about the trip, such as the dates, locations, and purpose of the trip. Additionally, it includes a summary of the research that was conducted and any observations that were made. Finally, the report includes a list of recommendations for future action based on the findings of the trip.

Writing an effective trip report requires planning and preparation. It is important to gather all of the necessary information, create an outline, draft the report, and review and revise before submitting. Trip reports should include details of the trip, identify key players, provide a summary of findings, and include recommendations. Additionally, it is important to use clear and concise language, include relevant supporting documentation, avoid unnecessary details, and edit and proofread carefully. Seeing examples of well-written trip reports can help to provide guidance when writing your own report.

Overall, writing a trip report is an important part of any business or leisure trip. It provides a record of the trip and allows the reader to quickly gain an understanding of the events that occurred and the findings that were made. Following the steps outlined in this article and utilizing the tips and examples provided can help to ensure a successful and effective trip report.

(Note: Is this article not meeting your expectations? Do you have knowledge or insights to share? Unlock new opportunities and expand your reach by joining our authors team. Click Registration to join us and share your expertise with our readers.)

Hi, I'm Happy Sharer and I love sharing interesting and useful knowledge with others. I have a passion for learning and enjoy explaining complex concepts in a simple way.

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Trip Report

• Great for beginners
• Ready-to-use, fully customizable Task
• Get started in seconds

Staying on top of team travels and reporting their findings is essential for any organization. With the right template, you can easily capture the details of each trip and ensure everyone is on the same page.

ClickUp's Trip Report Template lets you quickly and efficiently:

• Organize all travel information in one place
• Track individual progress through a collaborative dashboard
• Capture key insights and action items after each trip

By streamlining your trip report process with this template, you'll keep your teams informed, focused, and productive—no matter where they're traveling!

A trip report template is a great way to document and share the details of a business trip. Doing so can:

• Ensure everyone is on the same page regarding the trip's purpose and objectives
• Help identify any areas that need improvement
• Provide clear communication between management and employees
• Generate ideas for future trips

ClickUp's Trip Report Template is designed to help you plan and document business trips. This Task template includes:

• Custom Statuses: Create tasks with custom statuses to keep track of the planning, execution, and completion of business trips
• Custom Fields: Categorize and add attributes to manage your trips and easily visualize trip information
• Custom Views: Start with this Task template and build out your ClickUp workflow which includes List, Gantt, Workload, Calendar, and more
• Project Management: Improve trip tracking with automations, notifications, collaboration, and more

Before starting the report, decide on your goals for the trip. This could include things like what you want to learn about the destination, the budget for the trip, and the purpose of the trip.

Use a Doc in ClickUp to brainstorm and document your goals for the trip.

Gather all the necessary information for your trip report, such as the destination, dates of travel, and any costs associated with the trip.

Create custom fields in ClickUp to track all the necessary information for your trip report.

Once you have all the necessary information, create the document using a spreadsheet program or other suitable software. Start by entering the destination and dates of travel, along with any other pertinent details.

Use the Table view in ClickUp to build your own customized trip report.

Add the information for the trip, such as expenses, attractions visited, and any other pertinent details into the document. Once all the necessary data has been entered, you can use it to track your progress and make any adjustments as needed.

Create tasks in ClickUp to track the progress of your trip report.

Business travelers can use this Trip Report Template to help everyone stay on the same page when it comes to documenting travel expenses and planning future trips.

First, hit “Add Template” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.

Next, invite relevant members or guests to your Workspace to start collaborating.

Now you can take advantage of the full potential of this template to create a comprehensive trip report:

• Create a project with all the information for your trip
• Organize tasks into categories to keep track of progress
• Collaborate with stakeholders to plan and organize the trip
• Set up notifications to stay up-to-date on progress
• Create templates for reports to make the process easier
• Gather and record all relevant information from the trip
• Analyze data to identify areas for improvement
• Share results with stakeholders to ensure successful trips in the future

Get Started with Our Trip Report Template Today

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