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BALTIMORE COUNTY PUBLIC SCHOOLS<br />
FIELD TRIP PROPOSAL<br />
FOR<br />
FOREIGN TRAVEL<br />
Page 1 of 6<br />
RULE 6800, FORM D (07/10/12)<br />
This form must be submitted to the school principal 6 months prior to scheduled departure.<br />
1. School Name: _____________________________________________________________________<br />
2. Sponsoring Teacher (s): _____________________________________________________________<br />
3. Section or Grade/Student Group: _______________________ <br />
.<br />
4. Trip Destination: ___________________________________________________________________<br />
5. Dates of Trip - Departure: _________________________ Return: __________________________<br />
6. Time of Departure: _________________________ Time of Return to School: _________________<br />
7. Names of all accompanying teachers:<br />
1. _______________________________________ 4. ____________________________________<br />
2. _______________________________________ 5. ____________________________________<br />
3. _______________________________________ 6. ____________________________________<br />
8. Transportation:<br />
1. BCPS Approved Tour Bus Contractor<br />
2. Air<br />
a. Name of BCPS-Approved Contractor or Contractor hired by Travel Agent:<br />
____________________________________________<br />
Contact Person: _______________________________ Phone No.: _________________<br />
a. Name of Board-approved Travel Agent: _________________________________________<br />
b. Contact Person: ________________________________ Phone No.: _________________<br />
3. Other – Please specify:<br />
_____________________________________________________________________________<br />
9. Overnight Accommodations:
Page 2 of 6<br />
a. Name of Hotel/Motel: _________________________________________________________<br />
b. Complete Address: ___________________________________________________________<br />
c. Contact Person: __________________________________ Phone No.: _________________<br />
10. Does the Trip involve High Risk Activities? ____ Yes _____ No (If yes, continue below)<br />
1. Request for Risk Management Review form submitted and approved: _____Yes ______ No<br />
2. Copy of Risk Management approval attached: _____Yes _____ No<br />
11. Detailed Itinerary for each <strong>day</strong> of <strong>trip</strong> attached: ______ Yes _______ No<br />
12. Purpose of Trip <br />
________________________________________________________________________________<br />
13. Executive Director has been consulted to determine whether the State Department has posted travel<br />
advisories for any of the <strong>trip</strong> destinations: _____Yes _____ No<br />
Sponsoring Teacher Signature: ____________________________________ Date: ________________<br />
Approval Signatures Required:<br />
Principal: ______________________________________________________ Date: ________________<br />
Curriculum Content Supervisor: ____________________________________ Date: _______________<br />
Assistant Superintendent: _________________________________________ Date: _______________<br />
Executive Director, Special Programs: ________________________________ Date: _______________<br />
FINAL DECISION: □ Approved<br />
□ Denied<br />
Reason: ________________________________________<br />
A COMPLETED FIELD TRIP PROPOSAL SUMMARY SHEET MUST ACCOMPANY ALL<br />
PROPOSAL REQUESTS
A. Summary<br />
FIELD TRIP PROPOSAL SUMMARY SHEET<br />
1. Number of students: _________________<br />
Page 3 of 6<br />
2. Number of student school <strong>day</strong>s involved: ______ Dates: _______________________________<br />
3. Number of nights lodging: ______ Dates: __________________________________________<br />
4. Number of accompanying teachers: ________________<br />
5. Number of chaperones needed: __________ (Male ________ Female ________)<br />
6. Cost for lodging: $ ______________________<br />
7. Cost for transportation: $__________________<br />
8. Cost for meals: $_________________________<br />
9. Cost for each scheduled activity :<br />
a. Activity: _____________________________________, Cost: $____________<br />
b. Activity: _____________________________________, Cost: $____________<br />
c. Activity: _____________________________________, Cost: $____________<br />
10. Estimated cost per student: $___________________<br />
11. Total cost of <strong>trip</strong>: $_____________________<br />
B. Source of Funds<br />
1. ( ) <strong>Baltimore</strong> <strong>County</strong> <strong>Public</strong> Schools Instructional Budget<br />
2. ( ) School Activity Funds<br />
3. ( ) Other: ________________________________________________<br />
4. ( ) Fund Raising Activities <br />
C. Student Participation<br />
Explain provisions that have been made to ensure that eligible students are not excluded from the <strong>trip</strong><br />
because of inability to pay and/or disability?<br />
_________________________________________________________________________________<br />
_________________________________________________________________________________
Page 4 of 6<br />
D. Educational Value<br />
a. Outline the anticipated educational value of the <strong>trip</strong> as it relates to the curriculum. Emphasize the<br />
contribution to the education of the students that could not be achieved by other means.<br />
b. What are the objectives of the <strong>trip</strong> and how are the experiences provided on the <strong>trip</strong> related to the<br />
class or school program?<br />
c. How will the activities on the <strong>trip</strong> provide opportunities for students to obtain new skills, insights,<br />
knowledge, or appreciation?<br />
E. Activities for Students<br />
Outline all pre-planning and follow-up activities for students to reinforce objectives of the <strong>trip</strong>:<br />
F. Class Coverage<br />
1. What provision has been made for instruction of remaining students in the classes of the<br />
sponsoring teacher and accompanying teachers? What effect does the <strong>trip</strong> have on other classes<br />
or programs?<br />
________________________________________________________________________________
Page 5 of 6<br />
2. What provisions have been made for students not participating in the <strong>trip</strong>?<br />
G. Supervision<br />
a. For the places to be visited, check all that apply:<br />
( ) Handicapped accessible<br />
( ) Identification requirements<br />
( ) Other: _____________________________________________________________<br />
b. Nighttime Procedures<br />
Explain provisions that have been made for supervision of students at night and while lodging.<br />
________________________________________________________________________<br />
c. Describe supervision plans to ensure maximum safety for students.<br />
_________________________________________________________________________<br />
H. Additional Requirements for Foreign Travel*<br />
a. Passport Required: _____Yes _____ No<br />
b. Additional Photo ID Required: _____Yes _____ No<br />
c. Visa Required: _____Yes _____ No<br />
d. Medical/Travel Insurance Required: _____Yes _____ No <br />
e. Inoculations Needed: _____Yes _____ No<br />
If yes, list all required/recommended inoculations: ____________________________________<br />
f. Estimated personal costs associated with <strong>trip</strong>: $______________<br />
g. Trip cancellation/refund policy and schedule
Page 6 of 6<br />
I. Additional Information or Comments<br />
List any additional information that you believe will assist in the approval of this <strong>trip</strong>:<br />
__________________________________________________________________________<br />
I. Required Attachments<br />
□ Itinerary for each <strong>day</strong> of <strong>trip</strong><br />
□ Approved Office of Risk Management Review Form<br />
□ List of participating students<br />
□ List of fundraising activities<br />
□ Trip cancellation/refund policy<br />
*In the case of foreign travel, consult the Foreign Travel Planning Timeline for additional provisions<br />
which must be made for the supervision, health, and safety of students. Upon <strong>trip</strong> approval, the<br />
sponsoring teacher must periodically consult the Executive Director for the most up to date foreign travel<br />
advisories issued by the U.S. Department of State.
- More documents
- Recommendations
BALTIMORE COUNTY PUBLIC SCHOOLS FIELD TRIP PROPOSAL FOR FOREIGN TRAVEL Page 1 of 6 RULE 6800, FORM D (07/10/12) This form must be submitted to the school principal 6 months prior to scheduled departure. 1. School Name: _____________________________________________________________________ 2. Sponsoring Teacher (s): _____________________________________________________________ 3. Section or Grade/Student Group: _______________________ . 4. Trip Destination: ___________________________________________________________________ 5. Dates of Trip - Departure: _________________________ Return: __________________________ 6. Time of Departure: _________________________ Time of Return to School: _________________ 7. Names of all accompanying teachers: 1. _______________________________________ 4. ____________________________________ 2. _______________________________________ 5. ____________________________________ 3. _______________________________________ 6. ____________________________________ 8. Transportation: 1. BCPS Approved Tour Bus Contractor 2. Air a. Name of BCPS-Approved Contractor or Contractor hired by Travel Agent: ____________________________________________ Contact Person: _______________________________ Phone No.: _________________ a. Name of Board-approved Travel Agent: _________________________________________ b. Contact Person: ________________________________ Phone No.: _________________ 3. Other – Please specify: _____________________________________________________________________________ _____________________________________________________________________________ 9. Overnight Accommodations:
- Page 2 and 3: Page 2 of 6 RULE 6800, FORM D (07/1
- Page 4 and 5: Page 4 of 6 RULE 6800, FORM D (07/1
- Page 6: Page 6 of 6 RULE 6800, FORM D (07/1
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INSTRUCTION: Field Trips - Baltimore County Public Schools
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INSTRUCTION: Field Trips
Field Trips and Foreign Travel Study Programs
A. To provide guidelines for approving and conducting field trips and foreign
travel study programs sponsored by Baltimore County Public Schools
B. This rule does not apply to school-sponsored interscholastic, intramural or
informal athletic competitions, unless the competition requires overnight or
foreign travel.
II. Definitions
A. Chaperone – A school volunteer chosen by the school principal and/or
sponsoring teacher to accompany and supervise students on a day field trip,
overnight field trip or foreign travel study program and who meets the
following criteria prior to the scheduled trip:
1. Chaperone for day field trip:
a. Is age 21 or older; and
b. Has completed the BCPS school volunteer application and
training program requirements.
2. Chaperone for overnight field trip or foreign travel:
a. Is age 21 or older;
b. Has completed the BCPS school volunteer training program
requirements; and
c. Has completed the requisite school volunteer screening
process, fingerprint background check and has been approved
by the Office of Investigations and Risk Management.
B. Day field trip – A field trip that occurs during the student school day. A
day field trip may include in-state or out-of-state travel.
C. Extended-day field trip – A field trip that occurs before and/or extends
beyond the student school day. An extended-day field trip may include in-
state or out-of-state travel.
D. Field trip – A BCPS-sponsored group activity which is related to the
instructional program and occurs off the school site.
E. Foreign travel study program – A BCPS-sponsored trip that includes travel
outside of the United States.
F. Overnight field trip – A field trip that involves an overnight stay away from
the student’s home. An overnight field trip may occur in-state or out-of-
state, but not outside of the United States.
G. Parent – The biological or adoptive parent, legal guardian or person acting
in the absence of the parent or guardian.
H. Religious holiday – A day or days noted on the Maryland State Department
of Education (MSDE) student testing calendar when state primary test
administrations cannot be scheduled.
I. School-sponsored activity – An activity that is sponsored, approved,
conducted, planned and/or supervised by school staff regardless of whether
the activity takes place on or off school property or occurs during normal
school hours.
J. Sponsoring teacher – A BCPS certificated employee who is responsible for
planning the field trip or foreign travel study program, completing the trip
proposal form, coordinating and executing the trip details and supervising
K. Student school day – From the opening bell signaling commencement of
regular instructional hours until the bell signaling dismissal.
III. General
A. All school-sponsored field trips and foreign travel study programs must be:
1. Designed to support and extend classroom instruction;
2. Clearly aligned to and a logical outgrowth of the curriculum goals
and objectives;
3. Supervised and accompanied by BCPS certificated personnel; and
4. Approved by the principal and other appropriate personnel as
provided in this Rule.
B. Field trips and foreign travel study programs should be planned to provide
for the safety, comfort and protection of students, teachers and chaperones.
C. Students shall not be denied participation in field trips or foreign travel
study programs because of their disability or economic status. Efforts shall
be made to find ways to maximize participation by interested and qualified
students in these field trips and foreign travel study programs.
1. Students with disabilities must be provided equal opportunity for
participation, including transportation to and from the destination,
and all planned educational and recreational activities that take place
at the field trip and/or foreign travel study program site(s).
2. As part of the planning and implementation process, students with
disabilities should be given the opportunity to participate with
students without disabilities to the maximum extent appropriate to
meet the needs of any student with a disability. For this purpose, the
student’s IEP and/or 504 Plan should be available to staff
coordinating and participating in these field trip and/or foreign travel
study program opportunities.
D. The principal shall monitor the involvement of teachers and students in
field trips and foreign travel study programs to make certain that neither
instructional time nor school resources are unduly compromised by
multiple trips during a single school year.
E. In order for a student to participate in a field trip or foreign travel study
program, the parent must sign the permission form. If a trip is rescheduled,
a new permission form must be provided and signed by the parent.
F. Students participating in an approved field trip or foreign travel study
program shall not be recorded as absent from school and shall be given
opportunities to make up any missed work in other classes.
G. All medications will be administered in accordance with BCPS medication
administration procedures. This includes the requirement for written health
care provider orders for all medications, prescription, over-the-counter and
for medications to be stored in labeled pharmacy bottles.
H. Students who are suspended or expelled from school at the time of a trip
will be excluded from the field trip and/or foreign travel study program.
I. Each day field trip, overnight field trip and foreign travel study program
requires a supervising teacher and sufficient chaperones as determined by
the school principal. If more than one school is traveling on the same field
trip or foreign study program, each principal is responsible for assigning a
sufficient number of chaperones to accompany students who are attending
from his/her own school.
J. Chaperones shall complete the following requirements prior to the
scheduled trip
1. Day field trip chaperone
A chaperone for a day field trip may not accompany a trip until
he/she has:
a. Completed the annual BCPS volunteer program requirements;
b. Signed the chaperone agreement form.
2. Overnight field trip or foreign travel program chaperone
A chaperone for an overnight field trip or foreign travel program
may not accompany a trip until he/she has:
b. Completed the fingerprinting background check screening
process and been approved by the Office of Investigations
and Records Management; and
c. Signed the chaperone agreement form.
K. A chaperone may not bring visitors, children, siblings or others in their care
on the field trip.
L. The following information regarding the field trip or a foreign travel study
program shall be communicated in writing to all appropriate staff members,
students and parents through normal channels of communication in advance
of the departure date:
1. Expectations for student conduct and notice that all Board of
Education of Baltimore County (Board) policies, Superintendent’s
rules and school procedures remain in effect at all times during the
2. Logistics and specific itineraries;
3. Requirements for fingerprint background check for chaperones
accompanying an overnight field trip and foreign travel program be
completed no later than 30 days prior to the scheduled departure
4. Health and safety procedures and plans, including requirement for
health history and medication orders, if needed; and
5. Notice that BCPS reserves the right to cancel a field trip or foreign
study travel program, or recall any student and/or group of students
previously approved for any field trip or foreign travel study
program for any reason. If such cancellation or recall occurs, the
Board does not assume any liability, financial or otherwise, for any
losses due to changes in or cancellation of the field trip or foreign
study travel program.
M. Appropriate evaluation/follow-up activities shall be planned to reinforce the
educational objectives of the field trip and/or foreign travel study program.
N. The following provisions apply to school closures due to inclement weather
or other emergencies:
1. Field trips
a. All day closing of schools
All field trips will be cancelled.
b. Delayed opening
All morning field trips will be cancelled.
c. Early dismissal
All afternoon field trips will be cancelled.
2. Foreign travel study programs
The Superintendent shall decide whether students may participate in
pre-approved foreign travel study programs. The decision of the
Superintendent is final.
O. Employees are prohibited from participating in any aspect of a field trip
and/or foreign study program when such participation violates the Board’s
ethics code.
P. Whenever possible, a field trip and/or foreign travel study program shall not
be scheduled on a school system, federal or religious holiday. For the
purpose of this rule, holidays begin at sunset on the preceding day.
IV. Guidelines by Category of Trip
A. Extended-Day Field Trips
1. For students in Grade 3 and below, the planned return to school
should not be later than 6:00 p.m. when school is in session the next
2. For Grades 4 and higher, the planned return to school should not be
later than 9:00 p.m. when school is in session the next day.
3. If the field trip schedule does not coordinate with the regular bus
schedule, the sponsoring teacher must ensure that parents are
notified in advance of special drop off/pick up requirements. The
sponsoring teacher must ensure that supervision of students is
maintained until all students have been picked up or until the
previous arrangements for dismissal (e.g., dismissal to after-school
care) have been accomplished.
B. Overnight Field Trip
1. The field trip includes an overnight stay away from home and shall
involve no more than 3 student school days.
2. Overnight field trips are the exception and are typically limited to
secondary students.
3. Field trips that involve more than 3 student school days shall require
the approval of the Community Superintendent and Superintendent
or his/her designee.
C. Foreign Travel Study Program
1. A foreign travel study program shall involve no more than 5 student
school days.
2. Foreign travel study programs shall require the approval of the
Community Superintendent and Superintendent, or his/her designee.
V. Transportation
A. When transportation for a field trip is provided, only a BCPS school bus or
BCPS-approved bus contractor may be used.
B. At least one teacher shall be assigned to each vehicle and be responsible for
roll call, announcements and student supervision.
C. The number of passengers on each vehicle shall not exceed the rated
capacity of each vehicle used to transport students.
D. All students shall travel to and from the field trip site under the supervision
of a teacher, using designated vehicle when transportation is provided.
E. Only in special cases, with prior approval of the school principal, may
parents receive permission to transport their own child to and/or from a
field trip. The parent must request permission in writing at least 5 student
school days in advance of the field trip and acknowledge that school system
insurance coverage will not apply. Parents may only transport their own
child. The Board does not cover, nor is it liable for, comprehensive and
collision coverage for the use of a private vehicle.
F. For trips involving air and foreign travel, travel services shall be arranged
with and provided by the travel services vendor under contract by the Board
(hereinafter, “Board’s travel agent”).
VI. Planning and Approval
A. Proposals for field trips and/or foreign travel study programs shall be
submitted to the school principal as follows:
1. Day field trip – Proposals shall be submitted 20 calendar days prior
to departure.
2. Extended-day field trip – Proposals shall be submitted 20 calendar
days prior to departure.
3. Overnight field trip – Proposals shall be submitted 60 calendar days
prior to departure.
4. Foreign travel study program – Proposals shall be submitted 6
months prior to departure.
B. High-Risk Activities
1. Prior to approval of field trips or foreign travel study programs, the
list of prohibited high-risk activities found on the Office of
Employee Absence and Risk Management (OEARM) Intranet site
shall be reviewed. Prohibited high-risk activities are not to be
included and/or approved.
2. Proposals that include potential high-risk activities not included on
the list of prohibited activities, must be reviewed and approved by
the OEARM as outlined in Board Policy and Superintendent’s Rule
3160, Review and Approval of School-Sponsored Activities.
3. No proposal shall be submitted for approval until the OEARM has
completed its review.
C. The sponsoring teacher shall submit the following to the school principal
when requesting approval of a field trip:
1. A completed proposal form.
2. Destination and date of the field trip.
3. For out-of-state field trips and foreign travel study programs, attach
the Department of School Safety’s Travel Safety Review and
Recommendation for Travel to the proposed trip’s locale, region
and/or country as outlined in paragraph VII(B).
4. A detailed plan that outlines the relationship of the objectives of the
field trip to the curriculum/instructional program and anticipated
5. Detailed itinerary for each day of the field trip.
6. Approved Request for Risk Management Review Form, if applicable.
7. Cost per student.
8. Financing, including any approved fundraising activities.
9. Arrangement for meals.
10. Ratio of chaperones to students.
11. Mode(s) of transportation.
12. Names of accompanying certificated teachers.
13. Departure and return times.
14. Pre-planning and follow-up activities for students.
15. A copy of any contract, lease or agreement required for the trip
and/or participation in the trip.
D. School Principal Review and Approval
Upon receipt of a field trip/foreign travel study program proposal, the
principal will:
1. Review the sponsoring teacher’s proposal and only approve the
proposal if all of the requirements of Board Policy 6800 and this rule
have been included.
2. Ensure that the proposal is consistent with the educational mission of
the school system and aligns with the curricular goals and objectives.
3. Approve all field trip/foreign travel study program fundraising
activities and ensure that the collection of all funds complies with
the Accounting Manual for School Activity Funds.
4. Notify the sponsoring teacher of his/her decision in writing.
5. Place the field trip/foreign travel study program on the school
6. Forward the proposal to the appropriate administrator for review and
approval as required by this Rule.
E. The field trip/foreign travel study program will be considered approved
when all signatures have been obtained in the order provided below:
1. Day and extended-day field trip proposals – require the advance
approval of:
a. School principal; and
b. Executive Director, School Support.
2. Overnight field trip proposals (fewer than three (3) school days) –
require the advance approval of:
a. School principal;
b. Curriculum content supervisor;
c. Director, Social Studies;
d. Executive Director, Academics; and
e. Community Superintendent.
3. Overnight field trip proposals (more than three (3) school days) –
d. Executive Director, Academics;
e. Community Superintendent; and
f. Superintendent.
4. Foreign travel study program proposals – require the advance
VII. Responsibilities
A. Principal
1. Ensure that all required forms are completed in accordance with
applicable timelines, requisite signatures have been obtained and that
the proposal is submitted for approval in accordance with the
guidelines outlined in this Rule.
2. Schedule field trips/foreign travel study programs to minimize
conflicts with other school activities, including federal, state and
Board-approved assessments.
3. Ensure that classes are covered for teachers on approved field
trips/foreign travel study programs.
4. Ensure that the sponsoring teacher has access to the school building
if a custodian will not be present at the time of the field trip/foreign
travel study program departure or return.
5. Ensure that all contracts, agreements and/or leases are approved in
accordance with Board policies, Superintendent’s rules and
operating procedures. The principal, or superintendent, as
applicable, shall be the signatory on all such contracts, agreements
and/or leases.
6. Ensure that the sponsoring teacher is advised of procedures to be
followed in the event of an emergency, trip recall, illness or
7. Ensure that the sponsoring teacher has arranged for supervision for
any student not participating in the field trip/foreign travel study
8. Notify his/her Executive Director, School Support of any safety
concerns that arise at any time before or during the field trip/foreign
travel study program.
9. Maintain the original of all forms for the duration of the field
trip/foreign travel study program and in accordance with the BCPS
records retention schedule.
B. Department of School Safety
The Department of School Safety shall:
1. As part of the proposal submission process, conduct a travel safety
review and recommendation of the locale, region and/or country to
determine if health, safety and/or security conditions exist.
2. Prior to departure and during the trip and/or foreign travel study
program, continue to monitor all travel warnings issued by the U.S.
Department of State and the Centers for Disease Control (CDC) to
determine if incidents or conditions exist that threaten the safety of
participants.
3. In the event that a travel warning is issued in the affected area while
an out-of-state field trip and/or foreign travel study program is in
progress, notify the Director of Social Studies. The director will
consult with the Superintendent to decide whether to cancel the trip
and recall the participants.
4. In the event a decision is made to terminate the field trip or foreign
travel study program, the Department of School Safety shall institute
crisis response procedures and coordinate the evacuation, return of
the trip participants and coordinate a communication’s plan to notify
trip participants and parents.
C. Sponsoring Teacher
1. Field Trips
a. Complete the appropriate field trip planning timeline form.
b. Coordinate travel and lodging with the BCPS Office of
Transportation and/or the Board’s travel agent, if applicable.
c. Act as the liaison with the field trip destination and as the
BCPS contact person for all questions concerning the field
d. Prepare, distribute and collect all pertinent information,
including parent permission, chaperone agreement, student
health history and authorization to administer medication
e. Collect all funds and deposit with the school financial
secretary on a daily basis.
f. For extended-day and overnight trips, include the following
information with the permission slip:
(1) Detailed itinerary;
(2) Special clothing or cash needs;
(3) Special nighttime procedures; and
(4) Parent acknowledgement that a student may be sent
home at the discretion of the sponsoring teacher in
consultation with the school principal at the parent’s
g. Identify teachers to accompany and supervise students.
h. Identify chaperones for day field trips, overnight field trips or
foreign travel and ensure that each chaperone has completed
the BCPS volunteer training program requirements. Ensure
that chaperones for overnight field trips and foreign travel
programs have completed the requisite fingerprint
background checks by the Office of Investigations and
Records Management no later than 30 days prior to the
scheduled trip.
i. Provide the school nurse with list of students participating in
the field trip at least one week in advance of the trip. In
collaboration with school nurse, develop plan to meet
students’ health needs on the field trip, which may include
training in medication administration, first aid and making
health observations.
j. Notify the school’s cafeteria manager in advance of the Field
trip with the number of students who will not be eating lunch
on the days(s) of the trip.
k. Review expectations for responsible student/chaperone
behavior; i.e. bus behavior, group and individual courtesy,
following directions, compliance with the student code of
conduct, and all Board policies, Superintendent’s rules and
school procedures.
l. Carry a list of names of students and chaperones participating
in the field trip, emergency contact information for each
participant and submit a list of same to the principal prior to
m. Notify the principal immediately of any emergency situation,
including, but not limited to, an accident involving a student
or other participant (employee, chaperone), student missing
from the group or illness.
n. Ensure completion of evaluation/follow-up activities to
reinforce the educational objectives of the field trip.
o. Complete the Field Trip Final Report form.
2. Foreign Travel Study Program
The following additional responsibilities apply for foreign travel
study programs:
a. Make arrangements for air and lodging with the Board’s
travel agent.
b. Request the Board’s travel agent send a representative to the
mandatory pre-travel orientation sessions to respond to parent
questions related to all aspects of the travel arrangements,
including the company’s cancellation and refund policies and
travel insurance.
c. Schedule, at a minimum, 2 mandatory pre-travel orientation
sessions to inform students, chaperones, teachers and parents
about the foreign travel study program and their
responsibilities.
(1) Orientation sessions shall be mandatory for the student
participant and his/her parent.
(2) The mandatory orientation sessions will include the
(a) Student behavior expectations.
(b) Those expenses, not included in the costs, such
as required inoculations, passport/Visa expenses
and personal expenses.
(c) Health and safety procedures and plans,
including requirement for health history and
medication orders, if needed.
(3) The Board’s travel agent’s trip cancellation policy (if
applicable), availability of travel insurance and the
refund schedule (if any).
(4) Parent financial responsibility in the event a student is
removed from participation in the foreign travel study
program for any reason.
d. Maintain contact with the Department of School Safety prior
to departure and during the trip to receive updates on travel
advisories issued by the U.S. Department of State.
e. The sponsoring teacher shall devise a contingency plan for
maintaining communications with participants in the event of
an emergency during the foreign travel study program.
f. Upon conclusion of the foreign travel study program,
complete the Overnight/Foreign Travel Study Program Final
Report and submit copies to the principal.
D. Chaperones
Chaperones who will accompany students on a field trip or foreign travel
study program are responsible for paying for all of their own expenses,
including but not limited to, the cost of travel, requisite inoculations,
passport/Visa expenses, lodging and any personal costs associated with the
trip and shall:
1. Complete the BCPS volunteer training, volunteer application and
submit to the school for processing.
2. Complete the BCPS volunteer training process no later than ten (10)
days prior to the scheduled trip.
3. Chaperones volunteering to supervise students on overnight field
trips and foreign travel study programs must submit to a
fingerprinting background check. Such background check must be
date. The Office of Investigations and Risk Management reserves
the right to deny any chaperone based on the results of the
fingerprint background check.
4. Complete the Chaperone Agreement Form (Rule 6800, Form I).
5. Attend all requisite orientation sessions, if applicable.
The parent of the student participant shall:
1. Complete the following:
a. Parent/guardian permission form, and
b. For overnight field trips or foreign travel study programs,
complete the following:
(1) Student Health History Form Overnight Field
Trip/Foreign Travel Study Program (Rule 6800, Form
(2) Request to Administer Medication/Treatments Form
Overnight Field Trip/Foreign Travel Study Program,
if applicable. (Rule 6800, Form L)
2. Attend all orientation sessions, if applicable.
3. For foreign travel study programs, be responsible for the cost of
travel to and from the destination country, requisite inoculations,
passport/Visa expenses, medical/travel insurance (mandatory) and
any personal costs associated with the trip.
4. Acknowledge that a student may be sent home at the discretion of
the sponsoring teacher in consultation with the school principal at
the parent’s expense.
F. Student Participant
The student participant shall:
1. Adhere to the BCPS student code of conduct, Board policies,
Superintendent’s rules and all school staff directives at all times
while participating in the field trip and/or foreign travel study
program. (See, Board of Education Policy 5550, Disruptive
a. Violations of the student code of conduct may result in
immediate removal dismissal from the trip.
b. In the event a student is dismissed from the field trip or is sent
home for any reason prior to the conclusion of the trip, the
student’s parent shall assume all financial responsibilities for
returning the student to his/her home.
2. Sign the authorization section of the applicable Parent/Guardian
Permission Form. (See Rule 6800, Forms F and G)
3. Attend all orientation sessions, as applicable.
4. Make up any school work missed as a result of participation of the
field trip.
VIII. Cancellation
A. The Superintendent reserves the right to cancel a field trip or foreign travel
study program, or recall any student and/or group of students previously
approved for any field trip or foreign travel study program for any reason.
B. If such cancellation or recall occurs, the Board does not assume any
liability, financial or otherwise, for any losses due to changes in or
cancellation of the field trip or foreign study travel program.
Legal References: Annotated Code of Maryland, Education Article §4-105,
Comprehensive Liability Insurance; Defense of Sovereign
Annotated Code of Maryland, Education Article §7-305, Suspension
and Expulsion Procedures
Annotated Code of Maryland, Education Article §7-308, Authority of
School to Search Student
COMAR 13A.08.01.01, Attendance
Related Policies: Board of Education Policy 1260, School Volunteers
Board of Education Policy 3125, School Activity Funds
Board of Education Policy 3150, Board Insurance Program
Board of Education Policy 3160, Review and Approval of School-
Sponsored Activities
Board of Education Policy 3215, Contract Execution
Board of Education Policy 5460, Searches
Board of Education Policy 5500, Code of Student Conduct
Board of Education Policy 5520, Student Dress Code
Board of Education Policy 5530, Student Use and Possession of
Board of Education Policy 5540, Alcoholic Beverages, Controlled
Dangerous Substances, Intoxicants, Prescription and
Nonprescription Drugs
Board of Education Policy 5550, Disruptive Behavior
Board of Education Policy 5560, Suspensions, Assignment to
Alternative Programs or Expulsions
Board of Education Policy 6000, Curriculum and Instruction
Board of Education Policy Sub Series 8360, Ethics Code
Board of Education Policy 8410, Reporting Fraud, Waste, Abuse or
Unlawful Acts
Related Rule: Superintendent’s Rule 6303, Emergency Closures, Delayed Opening
and Early Dismissal of Schools and/or Offices
2 Copyright 2018 Baltimore County Public Schools. All rights reserved
Rule Superintendent of Schools
Approved: 10/10/02
Revised: 05/11/04
Revised: 07/10/12
Edited: 09/06/12
Revised: 08/21/18
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36+ SAMPLE Field Trip Proposal in PDF | MS Word | Google Docs | Apple Pages
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Projects must be conducted and supervised by BCPS professional personnel who work directly with students, including teachers, school counselors, media specialists, nurses, etc. Projects must address an identified need that is aligned with BCPS The Compass: Our Pathway to Excellence, The Education Foundation of Baltimore County Public Schools, Contributing to a Brighter Future and the school’s school progress plans. Funds may not replace normal funding from tax-based sources. The proposal should describe a quantitative and/or qualitative method to evaluate the success of the project. Funds may cover travel, participation in events/activities, consulting fees, and speaker honorariums. Funds may not cover personnel or any related expenses for BCPS staff, including gift cards and food/beverages. If food is purchased for students, it must align with USDA health regulations.
Putting Students First Grant Timeline
$10,000 Award Range - Awarding Grants of up to $1,000.00 per grant, to BCPS Elementary, Middle, and High Schools
- Application Process: Open August 1, 2023 to September 29, 2023
- Application Closes: September 29, 2023 at 5:00 p.m .
- Committee Review: October 2 to October 13, 2023
- Grant Recipient Notification: October 18, 2023
- Web site Updated and Media Release: October 27, 2023
- Project Summary Submission to The Education Foundation of BCPS: May 24, 2024
- Reimbursement/Disbursement of Project Funds: May 24, 2024
- Submission of Recipient Grant Survey: May 24, 2024
Congratulations Grant Recipients
2022-2023 Putting Students First Grant Recipients
View their storyboards here!
Battle Grove Elementary School Battle Gove Elementary School Story Walk Project Principal: Kristi Gallier Grant Liaison: Kelly Greer
Cedarmere Elementary School Reading Across America Principal: Regina Matthews Grant Liaison: Jennifer Kellington
Charlesmont Elementary School Principal: Colleen Banks Grant Liaison: Claudia Enders
Cromwell Valley Elementary Regional Magnet School Capturing Moments – Igniting Financial Literacy Principal: Cathy Thomas Grant Liaison: Florence Falatko
Featherbed Lane Elementary School Electric Equity Principal: Michelle Webster Grant Liaison: Robin Thompson
Glyndon Elementary School Books for Literacy Principal: Tracy Robinson Grant Liaison: Jessica Conway
Loch Raven Technical Academy Essex Community College Field Trip for AVID Students Principal: Heather Caulton Grant Liaison: Karla Schneider
Perry Hall Elementary School You Matter Principal: Ronesha Thompson Grant Liaison: Anne Marie Martinelli
Riverview Elementary School Reaching for the Stars through STEM Principal: Colleen Fitzmaurice Grant Liaison: Melissa Shipp
Western School of Technology and Environmental Science MacBeth at Chesapeake Shakespeare Principal: Jewell Ralph Grant Liaison: Melanie Coates
Total of Grant Funds Awarded: $4858.40
2021-2022 Inaugural Putting Students First Grant Recipients
Cromwell Valley Elementary Regional Magnet School We are a Community – Learning and Budgeting Together Principal: Cathy Thomas Grant Liaison: Florence Falatko
Deep Creek Elementary School Reaching Your Highest Heights Reading Program Principal: Laura Kelly Grant Liaison: Melissa Shipp
Dundalk High School Owl Academy Excursion Principal: Dr. Larissa Santos Grant Liaison: Maegan Hansen
General John Stricker Middle School AVID Ambassadors Principal: Laurie Phillips Grant Liaison: Lisa Culler
Gunpowder Elementary School Building Confidence through Reading Fluency Principal: Wendy Cunningham Grant Liaison: Meighan Brown
Hawthorne Elementary School Pen Pal Meet & Greet Principal: Dwan Pinamonti Grant Liaison: Michelle Schnell
Hebbville Elementary School Outdoor Classroom Principal: Jordan Filderman Grant Liaison: Hagit Barrett
Parkville Middle School AVID Ambassadors Principal: Erin O’Toole-Trivas Grant Liaison: Susan Miller
Perry Hall Middle School 2022 Gettysburg Field Trip Principal: Lisa Perry Grant Liaison: Mary Maruffi
Woodlawn High School Center for Academic Support Principal: Jamel Jernigan Grant Liaison: Kimberly Simms
Total of Grant Funds Awarded: $4909.92
To support the continued growth and success of BCPS students and schools, please contribute to the school system through The Education Foundation of Baltimore County Public Schools, Inc.
To acquire information pertaining to all grant opportunities contact:
Ms. Deborah S. Phelps, Executive Director – [email protected]
Dr. Heather RC Wooldridge, Associate Director- [email protected]
Ms. Cindy M. Whitcomb, Administrative|Fiscal Assistant [email protected]
The Education Foundation of Baltimore County Public Schools, Inc. Headquarters
105 W. Chesapeake Avenue, Suite B-1 Towson, Maryland 21204
O: 443-809-8962
The Education Foundation of Baltimore County Public Schools is honored to be an advocate for BCPS students and families, teachers and schools. We serve as the bridge between you who support our schools and those who work in and lead our schools.
When we speak of partners, we speak of you, our Education Champions, our Ambassadors. Through your act of giving, you recognize our children as the future and want to help better prepare them to embrace the many challenges as well as experience the opportunities ahead.
Together we explore and discover new and innovative ways to prepare our students for the world. Together we witness the ever-changing benefits of being a community.
Visit Making An Impact 2023 to see results as we strive to accomplish our mission/vision/goals.
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The Education Foundation of Baltimore County Public Schools, Inc.’s third annual Let’s Play Ball! 2024 fundraising event is quickly approaching. The event will take place Saturday, June 1, from 10 a.m. – 4 p.m. at George Washington Carver Center for Arts and Technology. The day includes a skills clinic for middle and high school students participating in…
MISSION MOMENT: SPRING 2024 LITTLE FREE LIBRARY READ IN COLOR EXPANSION
Last fall, The Education Foundation of Baltimore County Public Schools, Inc., was selected to participate in the Little Free Library organization’s first ever Read in Color cohort. The ability to offer 10 Read in Color Little Free Libraries (LFLs), 10 boxes of diverse books, and $10,000+ more in diverse books to our community was an amazing…
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Moscow Metro Station Proposal
Variant Studio
Moscow, Russia
A proposal by London-based design and architectural studio VariantStudio to create a noise-absorbing metro station. The station would be covered in porous ceramic panels that would absorb the train noise and the echo from the tunnels, therefore providing a more relaxed atmosphere in the station and creating a much more positive journey. The quietest metro station in the world? Possibly!
Design Team
In the subway tunnels and its premises, the underground trains and a constant passenger flow create a lot of noise and a strong echo. The conceptual idea of the architectural design for Novoperedelkino station in Moscow is to cover the walls and ceilings with acoustic and sound absorbing elements, therefore reducing the possibility of the sound waves to bounce off the walls and ceilings and create echo.
The three dimensional pyramid and prism panels would be created from lightweight and porous ceramic, that would be sound absorbing and fire safe. The finishing of the station would not only absorb noise, but it would be also used as an element for passenger navigation. The walls, floor and ceiling would form a pattern that would point the way to the platform, nearest exits and indicate from which side the train is approaching, therefore helping the passengers to navigate easier in the subway station. Walls and ceilings are created in a neutral ochre tone, but functionally significant elements that require attention are highlighted in more bright blue indigo.
Though the station requires only low and simple maintenance, we've also developed an innovative solution for cleaning the platform wall. The platform walls would be cleaned with a method used in car washing—during the nighttime, incorporated brushes move along the wall and remove tough train grease.
The visual language of the entrance pavilions reflects the main purpose of the station: simple movement. The area between the pavilions is provided with multi-level green zones, pedestrian walkways, shrubs, flowerbeds and recreation zones. Just like the station itself, the green zone is designed to absorb noise from the nearby highway. The bushes are planted and trimmed, therefore absorbing a noise of 40 decibels from the passing vehicles.
Architectural design will provide the passengers comfort and safety.
The quietest metro station in the world? Possibly!
Learn More About This Project x
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- Q 3 Comment
I realize you left the brushes uncovered for visualization purposes, but as I'm sure you know, they would have to be covered so as not to fling grime on passersby! Also, I couldn't help but notice the benches facing the tracks and thought I would paste this: http://www.core77.com/posts/35103/Designing-a-Solution-to-Stop-Drunks-from-Falling-Off-of-Subway-Platforms - For consideration
There are many Montreal stations that had a bright style to them when new. Now, half the lights are continually burned out and spider webs seem to never be removed. Let alone the inevitable filth of 100,000 people bumping in and out everyday.
Looks annoying to clean.
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IMAGES
VIDEO
COMMENTS
18. Each contract, lease or agreement required for the trip and/or for participation in the trip is attached: Yes No. 19. Purpose of Trip <detailed plan on how the objectives of the trip directly relate to the curriculum/instructional program and anticipated outcomes>.
Policy, Rules, Resources & Field Trips. Transportation Policies and Rules. Student Transportation Operating Procedures Manual. Policy 3410 Transportation Services. Rule 3410 Transportation Services. Policy 3420 Student Transportation - Bus Routes and Stops.
I agree to disclose to BCPS any medications and/or prescriptions which my child shall or should take at any time during the duration of the field trip and complete the Request to Administer Medication/Treatment Form. In a serious emergency, your son/daughter may have to be taken to the nearest hospital emergency room.
BALTIMORE COUNTY PUBLIC SCHOOLS FIELD TRIP PROPOSAL FOR FOREIGN TRAVEL Page 1 of 6 RULE 6800, FORM D (07/10/12) This form must be submitted to the school principal 6 months prior to scheduled departure. 1. School Name: _____ 2.
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Please view the BCPS COVID-19 website for updates. For additional information about volunteering with Baltimore County Public Schools, please contact The Office of Family & Community Engagement at 443-809-4496 or email Stacey Wade . Please note that volunteer applications and training certificates are not approved by our office.
Select a School. DISTRICT; Baltimore County Public Schools; A; Arbutus Elementary School; Arbutus Middle School
RULE 6800 1 INSTRUCTION: Field Trips Field Trips and Foreign Travel Study Programs I. Purpose A. To provide guidelines for approving and conducting field trips and foreign travel study programs sponsored by Baltimore County Public Schools (BCPS). B. This rule does not apply to school-sponsored interscholastic, intramural or informal athletic competitions, unless the competition requires ...
Portal is the location the bus begins and ends the trip from, normally the bus facility. Complete the form and email or fax to the dispatcher for your area as listed below. Requests should be made at least two (2) weeks in advance. Once reviewed, a written confirmation of the trip, including an estimate will be provided within 2 school days.
BCPS can decide the best interest school of choice. Please send your application to the Office of School Climate at 105 West Chesapeake Avenue, Jefferson Building Lower Level, Towson, MD 21286. Submit your Special Permission Transfer Form B via email to [email protected].
Step 1: Choose A Topic. Before you can make a field trip proposal, you must first pick a topic for the Tour. Find a topic that will be interesting for the kids. Choose something that can enhance the learning objectives of the students. Pick something where you can have any activity that can be fun for all the kids.
If food is purchased for students, it must align with USDA health regulations. Putting Students First Grant Timeline. $10,000 Award Range - Awarding Grants of up to $1,000.00 per grant, to BCPS Elementary, Middle, and High Schools. Application Process: Open August 1, 2023 to September 29, 2023. Application Closes: September 29, 2023 at 5:00 p.m.
The Board encourages the use of carefully planned field trips and foreign travel study programs that are clearly aligned to and a logical outgrowth of the curricular goals and objectives of the Baltimore County Public Schools (BCPS). The provisions of this policy apply to all field trips and foreign travel study programs sponsored by BCPS.
A proposal by London-based design and architectural studio VariantStudio to create a noise absorbing metro station. The station would be covered in porous ceramic panels that would absorb the train noise and the echo from the tunnels, therefore providing a more relaxed atmosphere in the station and creating a much
View All Trip Ideas The Best Road Trips in America. Log in with user name: Remember Me
Central Air Force Museum The Central Air Force Museum, housed at Monino Airfield, 40 km east of Moscow, Russia, is one of the world's largest aviation museums, and the largest for Russian aircraft. 173 aircraft and 127 aircraft engines are on display, and the museum also features collections of weapons, instruments, uniforms (including captured U2 pilot Gary Powers' uniform), other Cold War ...
E. If the proposal is approved by the Assistant Superintendent, the proposal will be forwarded to the Executive Director of Special Programs, who will review the proposal and evaluate the potential success of the exchange. If the Executive Director approves the proposal, the proposal will be forwarded to the Superintendent for final approval. F.
If you have registered your program under the Summer Programs Proposal ... meal period, including field trips. If you have any questions, please contact Food and Nutrition Services at [email protected] or. 443-809-7855. This institution is an equal opportunity provider. Baltimore County Public Schools. 6901 N. Charles St. ...
Drive • 1h 3m. Drive from Elektrostal to Moscow 58.6 km. RUB 450 - RUB 700. Quickest way to get there Cheapest option Distance between.
Field Trip/Foreign Study Program (Rule 6800, Form K) and Request to Administer Medication/Treatments (Rule 6800, Form L), if applicable. _____ _____ 16. Collect all money for students and participants. The collection of all funds shall comply with the Accounting Manual BCPS for School Activity Funds and site-based deposit procedures.