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Government Travel Charge Card Program
GENERAL SERVICES ADMINISTRATION Washington, DC 20405
OAS 5740.1 CHGE 2 January 17, 2023
SUBJECT: Government Travel Charge Card Program
- Purpose . This Order provides guidance for the management and use of the GSA SmartPay® individually-billed account travel charge card (travel card) and centrally-billed account.
- Background . The Travel and Transportation Reform Act (TTRA) of 1998 (Public Law 105-264), as implemented by the Federal Travel Regulation and OMB Circular A-123 Appendix B, Improving the Management of Government Charge Card Programs , mandates that Federal Government cardholders use the travel card for official Government travel expenses. Public Law 112-194, the Government Charge Card Abuse Prevention Act of 2012, amends Section 2 of TTRA and outlines the minimum requirements to ensure effective management controls.
- Scope and Applicability . This Order provides policy, standards, instructions, and procedures governing the management and use of the travel card. The provisions apply to all GSA employees. This Order applies to the Office of Inspector General (OIG) to the extent that the OIG determines it is consistent with the OIG’s independent authority under the Inspector General Act and does not conflict with other OIG policies or the OIG mission. This Order applies to the Civilian Board of Contract Appeals (CBCA) to the extent that the CBCA determines it is consistent with the CBCA’s independent authority under the Contract Disputes Act and applicable Federal Court decisions and does not conflict with other CBCA policies or its mission.
- Cancellation . This Order cancels and supersedes GSA Order OAS 5740.1 CHGE 1.
- Summary of Changes . This Order updates policy where needed to reflect the transition of the program to GSA SmartPay® 3, expands the Responsibilities section to update duties of the Chief Administrative Services Officer and Agency/Organization Program Coordinator, changes the title of the Charge Card Coordinator to Travel Card Program Analyst, adds the use of Transportation Network Companies (TNCs) and Innovative Mobility Technology Companies (IMTCs), and removes the Travel Card Program Analyst appointing duties of the Regional Commissioners (RCs) to reflect the consolidation of Travel Card Program Analysts into the Office of Administrative Services (OAS). Minor editorial and clarifications are also made.
- Signature .
/S/ _____________________ BOB STAFFORD Chief Administrative Services Officer Office of Administrative Services
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PER DIEM LOOK-UP
1 choose a location.
Error, The Per Diem API is not responding. Please try again later.
No results could be found for the location you've entered.
Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .
Rates for foreign countries are set by the State Department .
2 Choose a date
Rates are available between 10/1/2022 and 09/30/2025.
The End Date of your trip can not occur before the Start Date.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.
An official website of the United States government
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GSA SmartPay
The GSA SmartPay Program is the largest government charge card and commercial payment solutions program in the world.
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smartpay.gsa.gov
An official website of the General Services Administration
An official website of the United States government
Official websites use .gov A .gov website belongs to an official government organization in the United States.
Secure .gov websites use HTTPS A lock ( Lock A locked padlock ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.
Travel Charge Card
Usda travel charge card program.
The Office of the Chief Financial Officer (OCFO), Financial Planning and Policy, Fiscal Policy Division, Travel Section, along with representatives from agencies across USDA, is responsible for establishing and implementing travel policy and procedures as well as managing the USDA travel charge card program.
The USDA Travel Charge Card program provides travel charge cards to USDA employees through the GSA SmartPay 2 contract. The USDA travel charge card provides employees with access to government negotiated fares while allowing agencies greater visibility in to their travel spend.
Travel Charge Card Holder and Travel Charge Card A/OPC Training
All Travel Charge Card holders and Agency/Organization Program Coordinators (A/OPCs) are required to take the USDA Travel Charge Card Training on the proper use of a Government Travel Charge Card prior to receiving one. This course gives charge card holders and A/OPCs a better understanding of the policies and procedures for the Travel Charge Card and helps you and your agency maximize the benefits of the Travel Charge Card program.
Receive travel charge card training by searching for “USDA Travel Charge Card Training” on AgLearn+
Benefits of the USDA Travel Charge Card include:
- The travel charge card is accepted worldwide
- Access to discount government negotiated rates
- Built in travel insurance
- Eliminates the need for travelers to use their personal charge card
- Travelers are no longer required to carry large sums of cash
- Ability to monitor transactions and pay bill online
- Improved oversight in travel spend
- Charges are limited to travel related expenses
Travel Charge Card Policy
The USDA Travel Charge Card is a convenient method for the USDA and employees to make payments for official government travel and travel related expenses, while allowing the USDA to better manage their travel related expenses.
Other benefits of the program include:
- Safety – The USDA Travel Charge Card improves financial controls and eliminates the need for cash
- Electronic Access to Data – Provides accurate, comprehensive transaction detail with a few clicks of a button
- Worldwide Acceptance – The GSA SmartPay2 Charge Cards provide greater access to merchants because they are accepted worldwide
- Access to Government providers - Government Charge Card users are given access to GSA City Pair reduced airfares and FedRooms hotel rates
The USDA saves money on travel processing costs and generates revenue through volume of refunds with the use of the GSA SmartPay Travel Charge Card.
Eligibility
Employees who travel more than four times a year on official government business are required to use a government charge card. Please contact you’re A/OPC to discuss your eligibility to receive a travel charge card.
Card holder roles and responsibilities
Cardholders SHOULD:
- Use the charge card appropriately, in accordance with USDA policy, other laws, and governmental regulations
- Keep up to date with required program & agency-specific training, including refresher training
- Look out for communications from A/OPCs and take appropriate action
- Contact their A/OPC for questions regarding use of the card
- Immediately report a lost or stolen card
- Register for on-line access
- Use card for OFFICIAL travel expenses ONLY
- Track expenses while on travel in order to have accurate information for filing travel claims
- Keep receipts for All transactions charged on their travel charge card
- File travel claim within 5 days of returning from TDY
- Submit payment in full and on time for each monthly bill
Cardholders SHOULD NOT:
- Use the Travel Charge Card for personal use
- Obtain ATM travel advances which exceed the expected out of pocket expenditures for a trip
- Allow their monthly bill to become overdue which could result in the suspension or cancellation of the Travel Charge Card
- Wait for the receipt of their monthly bill to file travel claims
- Pay for another individuals travel expense
- Write their personal identification number (PIN) on the card or carry the pin number in their wallet
Travel Charge Card Documents
- Travel Charge Card Acceptance and Acknowledge Statement (PDF, 206 KB)
- USDA Government Travel Charge Card Regulation
- US Bank Cardholder Guide (PDF, 143 KB)
- Travel Charge Card Do’s and Dont’s (PDF, 426 KB)
- Inter-Departmental Hierarchy Transfer Request (PDF, 175 KB)
- Payment Transfer Request (XLSX, 72.2 KB)
IMAGES
VIDEO
COMMENTS
The Government Travel Charge Card (GTCC) Program provides travelers with a safe, effective, convenient, and commercially available method to pay for official travel expenses. Travelers do not need to use personal funds for mission-related travel expenses, can manage their GTCC account online, and reimbursement is streamlined through DoD's ...
Learn about the travel charge card, a payment option for official government travel and travel-related expenses. Find out the types of accounts, benefits, and how to apply for the card.
Government Travel Charge Card Regulations ↗ Travel & Transportation Rates. Per Diem. Per Diem Rate Lookup Meal Rates. Archived Meal Rates ... Some exclusions apply. Contact Citi Customer service at 1-800-200-7056 for full details, or to start the process of filing a claim. If you are outside of the U.S., call Citi collect at 757-852-9076.
back to your bank account, Government Travel Charge Card (GTCC), or both. DoD Travel News. Major Changes to Temporary Quarters Subsistence Expenses Allowance; ... Accessing DTS: First-time Users Travel Assistance: Local Level Support Lookup Contacts: DTS Service/Agency Offices.
Cardholders. Travel cards issued to personnel for use during official travel are Individually Billed Accounts, or IBAs. Cardholders with an IBA are responsible for payment in full of the undisputed amounts due in the monthly billing statement from the card vendor and should refer to the Cardholder Reference Edition of the Government Travel Charge Card Regulations [PDF, 9 pages] for complete ...
For more information regarding your new card, please read the Department of Defense Cardholder Guide. Department of Defense Travel Insurance. As a cardholder, you will receive global travel accident and lost luggage insurance so you feel safe and secure wherever you travel with a Citi ® Commercial Card. Travel Accident Insurance Guide
Learn how to apply for a Government Travel Charge Card online through Citibank. You need an invitation passcode from your Bureau Travel AOPC, a statement of understanding, and a GSA SmartPay training certificate.
The Government Travel Charge Card Program (GTCC) provides travelers with a safe, effective, convenient, and commercially available method to pay for expenses associated with official travel. ... An A/OPC will provide an applicant with a travel card application or website link with the Invitation Passcode and Inviters email address to use along ...
• The Government Travel Charge Card (GTCC) is mandated to be used by DoD personnel to pay for authorized expenses when on official travel unless an exemption is granted. This includes temporary duty (TDY) and, per Component guidance, permanent change of station (PCS) travel. • When an individual first applies for a travel card and then every
Program Management. Agency Program Coordinators, or APCs, manage day-to-day operations of the travel card program for an organization and serve as the primary liaisons between the travel cardholder and the Government Travel Charge Card (GTCC) vendor. APCs are designated in writing by their organization's Commander or Director and receive ...
The document provides the regulations and guidance for the Government Travel Charge Card (GTCC) Program, which is a mandatory program for all DoD personnel who travel on official business. The document covers the roles and responsibilities, eligibility, training, card issuance and maintenance, account management, and disciplinary actions related to the GTCC Program. The document also includes ...
The Government Travel Charge Card (GTCC) is mandated to be used by DoD personnel to pay for authorized expenses (including meals), when on official travel unless an exemption is granted. This includes temporary duty (TDY) and per component guidance, Permanent Change of Station (PCS) travel. 2.
The Travel and Transportation Reform Act (TTRA) of 1998 (Public Law 105-264), as implemented by the Federal Travel Regulation and OMB Circular A-123 Appendix B, Improving the Management of Government Charge Card Programs, mandates that Federal Government cardholders use the travel card for official Government travel expenses. Public Law 112-194 ...
s of all Citi Government Travel Cardholders. Inside the U.S., simply call us toll-free at 1-800-790-7206, 24 hours a d. y, seven days a week, every day of the yea. . Outside the U.S., call at +1-904-954-7850.We are here to answer your q. estions and provide the assistance you need. This guide presen. s basic procedures and rules for card usage ...
The Citi Government Travel Card is accepted at 27 million merchant locations and 1,500,000 ATMs worldwide. Exceptional dedicated customer services, wherever you are. Our Customer Service Center is committed to satisfying the needs of all Citi Government Travel Cardholders. Inside the U.S., simply call us toll- free at 1-800-790-7206,
HQSVCBN APC to have your card activated at least 10 days prior to performing official duties; AT, ADOS, or IDT/Drills. It is your responsibility to pay all charges made to your card and adhere to all policies. REFERENCES: MCO 4600.40B - Government Travel Charge Card Joint Federal Travel Regulations, Volume 1 Joint Travel Regulations, Volume 2
Eligibility and the Application Process; Stakeholders. Key Players in the Process; ... The GSA SmartPay Program is the largest government charge card and commercial payment solutions program in the world. Find out more Benefits. ... Use for official travel and travel-related expenses. Fleet. Use for fuel, maintenance, and repair of government ...
The Government Travel Charge Card (GTCC) must be used by DoD personnel to pay for all authorized expenses, to include meals, when on official travel unless an exemption is granted. This includes temporary duty travel (TDY), and per Component guidance, local and permanent change of station (PCS) travel. Refer to the Joint Travel Regulations for ...
703-258-5996. Government Travel Charge Card Program Coordinator. Commander (PSC-BOPS-R) Personnel Service Center U. S. Coast Guard, Stop 7200. 2703 Martin Luther King Jr. Ave SE. Washington, DC 20593-7200.
ying the needs of all Citi DoD Travel Cardhold. rs. Inside the U.S., simply call us toll-free at 1-800-200-7056, 24 hour. a day, seven days a week, every da. of the year. Outside the U.S., call 757-852-9076.We are here to answer. our questions and provide the assistance you need.This guide.
Government Fleet Card Vehicle Maintenance Form for Plastics. Declaration of Unauthorized Use. Transaction Dispute Form. Government Approving Official Setup/Maintenance Form. Government Agency/Organization Program Coordinator Setup/Maintenance Form. Government Billing Account Setup Form. Government Travel Card Individual Liability Application.
Travel Charge Card Policy. The USDA Travel Charge Card is a convenient method for the USDA and employees to make payments for official government travel and travel related expenses, while allowing the USDA to better manage their travel related expenses. Other benefits of the program include: The USDA saves money on travel processing costs and ...
Top of page. GTCC and PCS-TLE/TLA: With transfer season approaching, we wanted to direct your attention to what is appropriate GTCC use for PCS travel. GTCC use is mandatory for PCS travel UNLESS travel exceeds 15 days. If the duration of the PCS travel will exceed 15 days, including leave, compensatory absence, proceed time, and TDY in conjunction with the PCS, the card SHALL NOT be used.