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Google Sheets vs Excel: Which Template Tool Works Best for Your Business?

In today’s digital age, businesses rely heavily on spreadsheets to manage data, analyze trends, and make informed decisions. Two popular spreadsheet tools that come to mind are Google Sheets and Microsoft Excel. Both offer a wide range of features and functionalities, but when it comes to using templates, which tool works best for your business needs? In this article, we will compare Google Sheets and Excel in terms of their template offerings, ease of use, collaboration capabilities, and overall suitability for different types of businesses.

Template Offerings

When it comes to templates, Google Sheets and Excel both provide a vast selection to choose from. Google Sheets offers a variety of pre-designed templates that cater to various business needs such as budgeting, project management, sales tracking, and more. These templates are readily available within the application itself or can be accessed through the Google Sheets template gallery.

Excel also offers an extensive collection of templates that cover a wide range of industries and purposes. From financial planning to inventory management and even employee scheduling – Excel has it all. These templates can be found within the application itself or downloaded from the Microsoft Office template library.

Ease of Use

Google Sheets is known for its user-friendly interface and intuitive design. It is accessible via any web browser without the need for installation or software updates. With its simple layout and familiar functions similar to other Google products like Docs or Slides, users can quickly adapt to using it.

On the other hand, Excel has been around for decades and has become synonymous with spreadsheet software. While it offers more advanced features compared to Google Sheets, some users may find its interface overwhelming at first glance. However, once you get the hang of it, Excel provides immense flexibility in terms of customization options.

Collaboration Capabilities

One area where Google Sheets excels is collaboration. With its cloud-based nature, multiple team members can work on the same spreadsheet simultaneously, making real-time updates and edits. Users can also leave comments, tag team members, and view revision history. This level of collaboration is especially beneficial for businesses with remote teams or those that require frequent collaboration.

Excel, on the other hand, has traditionally been a desktop application, which limits its collaborative capabilities. While recent versions of Excel have introduced cloud-based features like co-authoring and sharing through OneDrive or SharePoint, it still falls short compared to Google Sheets’ seamless collaboration experience.

Suitability for Different Types of Businesses

Google Sheets is a great option for small to medium-sized businesses or startups that prioritize collaboration and ease of use. Its affordability (often free for basic features) and accessibility make it an attractive choice for businesses looking to streamline their processes without breaking the bank.

Excel, on the other hand, is widely used by larger enterprises or businesses that require more advanced functionalities such as complex calculations or data analysis. It offers powerful tools like PivotTables, macros, and extensive formula capabilities that are essential for industries like finance or engineering.

In conclusion, both Google Sheets and Excel offer a wide range of templates to suit various business needs. If your business values collaboration and simplicity in usage, Google Sheets may be the ideal choice. On the other hand, if your business requires more advanced features and customization options, Excel might be better suited for your needs. Ultimately, it comes down to understanding your business requirements and choosing the tool that aligns best with them.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.


trip planning google sheet template

trip planning google sheet template

4 Free Google Sheets Itinerary Templates To Plan Your Trip

  • Last updated April 25, 2023

Traveling can be stressful, especially when you don’t have a laid-out plan on how to spend your time at your destination. You’d be stressing over your accommodation, things to bring, where to eat, and other similar details. If you’re on a business-related trip, how to manage your projects  at your target location is another thing to consider.

Putting all of these factors into one Google Sheets itinerary template allows you to use your time more efficiently and is less taxing on your mind. So follow along as we explore four types of the best itinerary templates you can use to plan your trip way ahead.

Table of Contents

4  Itinerary Templates on Google Sheets for Better Planning

1. business trip itinerary template.

business trip itinerary template

Get the template here: Business Trip Itinerary Template  

When going out on business trips, you want to keep your travels as organized as possible. This lets you reach your destinations within the correct schedule, which respects the time of both you and the people you’re going to meet.

Setting up an itinerary starting from your departure flight to your lodging details are some ways you can arrive quickly and safely at your business trip location. By detailing your flight schedule, which hotel room you’re going to stay in, and your business agenda , you can make your business trip a success.

You can do this easily with a business trip itinerary template that lets you record your flight information to and fro, your to-do list (e.g., the conferences and meetings you need to attend there), and your accommodation.

2. Basic Google Sheets Travel Itinerary Template

basic google sheets itinerary template

Get the template here:  Basic Google Sheets Itinerary Template  

You can also use itinerary templates for just about any planned journeys you’re going to do in the future. If your travel is not entirely business-related, you might want to look for a general-purpose Google Sheets trip planner template that still lets you record the important details.

Our basic itinerary template features four sections dedicated to your flight details, hotel reservations, your task list , and important notes. Of course, it lets you organize your to-do list by date, time, and location too.

3. Packing List Itinerary Template

packing list itinerary template

Get the template here:  Packing List Itinerary Template  

One of the most crucial details that you shouldn’t forget for your journeys is your packing list unless you’re ready to buy your supplies abroad. Well, you can actually make one by listing all the things you think you’ll need on a piece of paper. But, putting them in an itinerary template spreadsheet does have its advantages.

For one, it’s easily accessible on your computer as long as you’re connected to the internet. This makes it easy for you to keep a check on the things you bring to your destination and notice if anything goes missing.

Using our packing list itinerary template, you can detail the usual weather and temperature there to decide what you should and should not put in your luggage. If you’re visiting multiple locations in your destination country or state, you can also categorize the essentials to bring.

4. Day by Day Travel Itinerary

day by day travel itinerary

Get the template here: Day by Day Itinerary Template  

One of the best practices that you’d want to apply in making your itinerary is detailing your activities per day. This allows for efficient time allocation and ensures that you finish the things that you need and want to do within your travel schedule.

It would be helpful to list the time and location of your to-dos ahead of time, plus the places where you can fill your belly. But this aside, you also want to detail how much time you’re giving yourself in a particular location as well as the essentials that you’d need to bring with you.

Why Use an Itinerary Template?

While itinerary templates serve little purpose on occasional daily trips around your town, things are different when you go on cross-state and international travels. Using our templates to plan ahead of time lets you maximize the following benefits:

  • Allocating your time:  Your itinerary would usually include how long you’d spend on a particular place, together with surplus time to avoid schedule conflicts. This makes your trips more flexible and manageable.
  • Prioritizing the places you need to visit:  Business trips for team building and general vacations come with numerous places to visit. By listing all of them in a trip planning spreadsheet template, you can rearrange them according to their importance or to your preferences.
  • Better budgeting: Since you are anticipating every place you’ll go to, you can plan your finances more clearly and effectively. Itineraries also let you note all the things you need to bring, as well as the food and lodging, which helps you budget.
  • Knowing what to bring and do:  You would be anticipating everything about your destination — the weather forecasts, customs, and similar factors. Itinerary templates usually have dedicated fields for these notes.
  • Ease of travel: By setting up your planned trip, you have the opportunity to optimize your route. This allows you to arrange an easier and more comfortable journey, whether you want to visit the places near your main destination or travel in a loop.

What Should a Good Google Sheets Itinerary Template Have?

The standards actually vary depending on the institution you belong to (for business trips) and your preferences (for personal vacations). But here are some categories and fields that you’d like to look for in a travel spreadsheet template:

  • Flight and transportation details:  This is the most important field as it tells your time and date of departure and arrival, your airline and airport, and other relevant information.
  • Scheduled activities:  This is the essence of an itinerary — you want to plan out your activities over the duration of your journey. On top of that, it should also contain fields for location, time, date, and landmarks for better navigation of the locale.
  • Accommodation details:  While you can arbitrarily choose a hotel for your stay, there’s the risk of not getting good lodgings. Therefore, you want to book a room way ahead of your trip and record your lodging details.

Frequently Asked Questions

1. does google have a planner app.

Google has no dedicated application for your vacation plans and business trips. Although it did launch a mobile software for this purpose back in 2016, known as Google Travel (or Trips), the application has been officially shut down in August 2019. The great thing, though, is that most of its features have been integrated into the Google Maps app.

2. Does Google Have an Itinerary Template?

Indeed, Google does have two itinerary templates you can use for your plans under Google Sheets. One is a general travel planner, while the other lets you decide on the best destinations you can visit. But of course, if you find these two unsuitable for your taste, you can always create one yourself or download any of our free templates above.

Wrapping it Up

Readying your flight details, hotel lodgings, agenda, and luggage essentials in one Google Sheets itinerary template makes for stress-free and time-efficient international trips, whether it’s for business or personal enrichment.

Make sure to read our other blogs  for more tips on how to use Google Sheets in your daily life.

  • Free Trucking Expenses Spreadsheet Template + Guide 
  • 3 Useful Retirement Planning Spreadsheet Templates
  • How to Password Protect Google Sheets: Free Template!
  • Free Mileage Log Template for Google Sheets
  • Free Easy to Use Timesheet Template for Google Sheets
  • Volleyball Statistics Spreadsheet: Free Template
  • How to Create a Trip Planning Spreadsheet [Free Templates]

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trip planning google sheet template

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Get Free Itinerary Templates In Google Sheets

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10 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

November 2, 2023

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 10 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

What makes a good travel itinerary template, 1. clickup business travel itinerary template, 2. clickup vacation planning travel itinerary template, 3. clickup event planning itinerary template, 4. clickup 24 hour itinerary template, 5. clickup basic agenda template, 6. clickup conference itinerary template, 7. clickup board meeting agenda template, 8. excel vacation itinerary template, 9. google docs travel itinerary template, 10. microsoft word business trip itinerary template.

An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

  • Save time, plan more effectively, and provide an organized format for all the important details of their trip
  • Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
  • Get quick access to all of the necessary details in one place
  • Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

  • Have clear and concise language
  • Organized and easy-to-read format
  • Customizable and easy to edit
  • Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 10 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

10 Travel Itinerary Templates

ClickUp Business Travel Itinerary Template in ClickUp Docs

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Viewing your itinerary in ClickUp Map view

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Event planning in ClickUp List view

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Viewing your schedule in ClickUp Calendar view

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Managing your agenda in ClickUp Docs

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Tracking conference agenda in ClickUp Box view

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

Managing meeting agenda with task checklists in ClickUp

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

Excel Vacation Itinerary Template

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

Google Docs Travel Itinerary Template

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Microsoft Word Business Trip Itinerary Template

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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Travel Planner

Travel Itinerary Google Sheets Template

  • Key Features

Travelling with a big group of friends amidst COVID19? Easily plan, organize and budget for your travel vacations with this digital travel itinerary planner!

⚠️ This digital file is only available as a Google Sheet, not an Excel Sheet. Please do not download it as Excel as this will affect its formatting. If you prefer the Excel version of this planner, please visit this listing instead.

This is a Google spreadsheet with the following capabilities:

☆ Organise every traveller’s information in one place. Keep track of COVID-19 challenges! Perfect for travel agents, executive assistants planning for business travel, or family vacations.

☆ Plan and easily access your entire travel itinerary in one spreadsheet. Seamless sharing between travellers.

☆ Organise all your transportation, flight itineraries and lodging information

☆ Understand your expenses. Track and split travellers’ expenses. Make sure your friends pay you back!

☆ Vote and decide with your friends on where to stay, what to do

☆ Use the packing list to ensure you are fully prepared - never miss a thing!

instant delivery

All-in-one planner, trusted & reviewed, instructions & how to download, check your email inbox.

After your purchase, we automatically send an email with a link to download your digital file. This email is sent to the email address you've provided on the checkout page. If you don’t see it in your inbox, check your spam file or social or promotions tab (if you use Gmail). This email should be sent within several minutes of your order's confirmation.

Instant download

Accessing the link sends you to your personal download library. As this link does not expire, you can visit this page anytime and download your digital files as many times as you want.

You're now ready

The downloaded file is a PDF which contains instructions and links to your very own Google spreadsheet template.

The first link allows you to create an unfilled copy for your own use.

The second link features an example Google Sheet that is fully filled for your reference - it is read-only, with no edit permissions and is viewable to the public.

If you don't have a PDF reader, you can download Adobe Reader for free here . You need to have a Gmail/Google account and be logged in to use the Google spreadsheet.

Frequently Asked Questions

Do i need to be good with google sheets to use this.

Not at all! This Planner is super easy to use and only requires basic spreadsheet skills. Several parts of the Planner are automated and require minimal inputs. There is also instructions on every tab to help you fill out the Planner. If you require any further assistance, our friendly team is always here to help!

What format is the Travel Planner?

The Travel Planner comes as a Google Sheets file. If you prefer the Excel version, please visit our separate listing .

Does the Travel Planner work on both  Mac and PC computers?

Yes, the Travel Planner Google Sheets will work on any computer through your internet browser. As everything is automatically saved in Google Drive, you can access the same file across devices.

Do you offer refunds?

Due to the digital nature of the Travel Planner, all sales are final and non-refundable unless there are direct issues with the functionality of the Planner.

If you have questions on if this Travel Planner is the right fit for you, send us an email at [email protected] and we’ll be happy to help in any way we can!

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trip planning google sheet template

How to Create the Ultimate Travel Spreadsheet (and Why You Need One)

Save time, money, and brain space on your next journey..

Image for article titled How to Create the Ultimate Travel Spreadsheet (and Why You Need One)

Organization can make or break any travel experience. Sure, it’s tempting to romanticize the life of the rugged backpacker, but there’s probably room for a laptop or phone in that backpack. And if you have a laptop or phone, then you c an and should make yourself an ultimate travel spreadsheet to help you manage your next adventure.

My own travel experiences have run the organization gamut . I’ve worked on the planning and facilitation side of college study abroad programs. I’ve also found myself searching for lunch during Ramadan in Egypt, or in the middle of a six-hour bus ride in the wrong direction in Vietnam—you get the picture. In terms of time, money, and peace of mind, I can assure you: The organized traveler is the happier traveler.

From excruciatingly detailed journals to extremely elaborate to-do lists , I love spreading the gospel of using spreadsheets to hack every corner of your life. Even if you don’t have any upcoming trips , you can save this template now and experiment with planning the dream vacations in the future. So l et’s dive into the hows and whys of storing all your important travel information in one nifty spreadsheet.

Why you need an ultimate travel spreadsheet

There’s no shortage of reasons to create a spreadsheet every time you need to travel.

  • Accessibility. If you choose an online option like Google Sheets, you will always have access to your itinerary via your phone.
  • Collaborating and sharing. If you’re going on a trip with a group, you can all view and work in the spreadsheet together.
  • Built-in templates. You don’t need to reinvent the wheel! We’ll list some easy-to-use templates at the bottom.
  • Personalization. It’s easy to format your itinerary for each individual journey (and to make each one visually appealing). I’m a sucker for color coding.
  • Adaptability. As plans change, you can edit your spreadsheet on-the-go. Even before you book anything, you can tally up and compare costs of different travel and lodging options row-by-row to make decisions more easily.

Why you don’t need an ultimate travel spreadsheet

By engaging in such detailed planning and doing it all in one place, you’ll sacrifice your self image as a spontaneous wind-child who can’t be tied down to any one destination. Sorry.

How to build the ultimate travel spreadsheet

Now that you’re fully on board, here’s how to get started creating your own all-encompassing travel spreadsheet.

Choose your preferred platform. I’ve made it clear that I’m most accustomed to Google Sheets, but these tips will work with whatever spreadsheet software you like best.

Create tabs. Every journey is different, but the following tabs are safe bets :

  • General overview itinerary: The basics of where you’ll be on what days.
  • Detailed, master itinerary: All the information in one place, links to different tabs, (all the information in one place, can link to different tabs as needed?)
  • Packing list: Don’t find yourself at the airport with plenty of socks, but no passport.
  • Transportation: Flights, trains, car rentals, etc.
  • Lodging: Hotel location and costs, Airbnb contact info, etc.
  • Budget: Use simple formals to add up all your costs across tabs.
  • Day-by-day itineraries: Make sure you don’t miss anything for when you have conferences, site tours, dinner reservations, and so on.
  • The fun stuff: Keep track of links to different restaurants, night life ideas, and all the other miscellaneous fun stuff you don’t want to risk falling out of your brain.

Fill in your info column-by-column. Now that you’ve divvied up the different broad categories of your travel, it’s time to fill in the nitty gritty. For instance, it’s useful to input all your airline ticket information into individual cells so you can easily double-check your terminal location or copy/paste flight numbers while checking in.

Customize as needed. For me, this primarily comes down to color-coding. In addition to inputting all my travel information, I like to throw in highlighted to-do items, e.g. a designated spot to check off once I ’ve actually checked into my flight, checked out of my hotel, and so on.

Online templates to get you started

T here’s no need to start building a travel spreadsheet from scratch. Here are some resources to get yours off the ground:

  • Johnny Africa , which includes a fantastic explainer and itinerary template for Google Sheets
  • The Travel Itch , similar to the above and includes Excel-specific tips
  • Travel Mapper, the Google add-on that includes a ready-to-use customizable template

And if you still aren’t sold on spreadsheets, you can stay organized with apps like TripIt , Tripify , Wanderlog , and plenty more.

Johnny Africa

The Ultimate Travel And Vacation Itinerary Planning Spreadsheet



  • Last Updated On: May 12, 2023

In addition to my comprehensive spreadsheet on tracking your credit cards to help fuel your travels, this next spreadsheet is the ultimate resource to keep tabs on your travel itinerary. Planning travel can be complicated and unorganized especially with many people. After achieving financial independence at 34 , I needed a spreadsheet to plan out the countless trips I was planning to do in early retirement. Even more complicated is tracking costs among multiple people and who owes who what which I cover in my expense splitting spreadsheet .


This post is part of my comprehensive guide to travel hacking where I go into detail about how I fly for free, book the cheapest flights, and how to be an overall better traveler!

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  • Also, check out my travel itinerary planning spreadsheet which is perfect for organizing and planning your trip!
  • To go along with my travel itinerary planner, make sure to also check out my travel expenses spreadsheet to help keep your travel finance and budget in check.
  • As well as my Restaurant List Tracker spreadsheet for keeping track of all the restaurants you have been to in your hometown or abroad.
  • Also be sure to check my budgeting, net worth, and FIRE spreadsheet to keep track of your budgets while traveling. It’s what I’ve used to track my net worth and ultimately how I retired early at 34 with $1m

I reached Financial Independence in 2020 which was quite the milestone for me. In the last year, I’ve traveled the world for a year and my net worth actually increased . This spreadsheet helped me plan my travels around the world!

Why use a spreadsheet to plan travel?

I’ll admit, there are countless Apps and services nowadays to track travel. TripIt, Google Trips, Tripify etc. all help simplify the complicated task off planning travel. Nevertheless, there is still nothing in my opinion that substitutes for a nice, professional spreadsheet that puts it all together. For as much traveling as I do , this really helps me save time!

If I am traveling solo, Google Inbox is probably enough for me as I am pretty aware of what I have planned. However, as soon as you add another person to the trip, especially someone that is lazy and useless when it comes to helping out, a spreadsheet makes everything easier. With this travel planner, you can see exactly what is happening on what days, and the costs associated with it.

The spreadsheet is made in Google Sheets so a link is all you’ll need to share it with friends. Google Sheets also allows multiple people to make edits (if that is something you want!)

  • For a list of all my credit card and travel hack related posts, click here.

Travel Itinerary Planning spreadsheet

I’ll admit, there are countless Apps and services nowadays to track travel. TripIt, Google Trips, Tripify etc. all help simplify the complicated task off planning travel. Nevertheless, there is still nothing in my opinion that substitutes for an easy to use spreadsheet that lays everything you need out in one screen.

Also, this spreadsheet is the exact itinerary and also what I used to help plan my friends amazing South Africa and Mauritius honeymoon!  If you’re keen for a similar trip to South Africa, please read that post, or plan your own trip with my perfect South Africa itinerary ! As it is done on Google Docs, they could access it at any point, anywhere. A perfect way for groups of travelers to make sure everyone is on the same page.

Perhaps I am old school and feel more comfortable using Excel, but I find the control and ease of use to be greater with a simple spreadsheet.

Without further ado, here is the spreadsheet. There are multiple columns associated with the spreadsheet and it’s likely I will continue to make updates to this spreadsheet as time goes on

Using The Travel Itinerary Planning spreadsheet

The spreadsheet is very easy to use. It might seem a little daunting at first if you’re not used to dealing with spreadsheets, but I assure you it is easy to use. I structured the sheet in a way so it’s very clear to see what the day to day plan is, as well as the costs associated with everything.

Itinerary Summary Sheet

The meat of this spreadsheet is done in the Itinerary Summary. I like to see my itinerary in one page, one table, and one snapshot. Therefore, planning out the entirety of the itinerary will be done in this sheet.

Each day is one row and if you need to increase the number of days in your itinerary, just copy an existing row with content, to a new row.

For the most part, it is pretty self explanatory. You can follow the columns from left to right and fill in as you go. You can also leave any unused columns blank, or insert new rows depending on your own needs.


The destinations section is where you will be located. There are two columns here,  From  and  To.  If you’re going from one destination to another destination on that day, from is where I start, and to is where I end up. If I am staying put in a place for a few days, I put the same for both.


This section is the type of transportation used to get from point a to point b. Largely, this will be either flying, or by some sort of motorized transport (rental car, bus, train, etc.). Make sure to record the cost for transportation as this all gets aggregated later.

Same as above but for accommodations including hotels, guesthouses, Airbnbs, etc.


This is the most variable section of the sheet. I could definitely add a few more columns here but for the most part, this is just to summarize what the plan is each day. This can include tours, activities, meals, where to dine, etc.

The rest of the sheets

spreadsheet travel excel itinerary vacation planning

The rest of the sheets are optional really. They are meant to store the detailed information for all the things you’ve booked already. This includes flights, hotels, car rentals, etc. This is especially useful if you are traveling for months at a time and want to keep track of how you are getting around everywhere.

In the end, I made this spreadsheet with my own tastes and flair. It won’t be the perfect spreadsheet for everyone but I think it is the best place to start and you can customize it however you like. Please leave any questions, or requests for additional features in the comments below!

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I'm a dual Canadian-American from NYC that moved to South Africa for work and ended up traveling all through the continent. I'm currently living the expat life in Frankfurt, Germany and traveling the world as much as I can. I'm a bit obsessed with scuba diving, churning credit cards so I never pay to fly, and eating the most questionable of foods in the most peculiar of places. My bucket list is the world, and some day I might make it there.

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Life saver. Amazing Spreadsheet and well thought out. thanks for sharing.

Glad you liked it!

This is amazing and incredibly helpful, thank you so, so much!!!

It’s so hard to find the google sheets web link…. Can someone share it or can it be linked to in several pages on this page?

I cannot find the link to download it too. Do you have any ideas where can I find it?

Hi William, what message do you get when you click the button? It’s the blue botton that says Download Travel and Itinerary Planner Spreadsheet

I seem to be having the same issue others have had, when I click on the link, it is dead and redirects me to the home page. I tried right clicking and copying the address over as one reader suggested. I am on Chrome on my laptop. Any other suggestions or ways for me to get the link?

Hey! I am trying to download the spreadsheet but there is not any actual link to download it!

This is so helpful! So much detail going on but definitely organized. Thank you for sharing this,

Always a pleasure to read your content, seems you really do have a talent for creating great content!

Spreadsheet are really useful for planning travel roadmap and budgeting, great tips

Can’t wait to start using the spreadsheet!

spreadsheet looks awesome but i too seem to have troubles downloading it

Hey! I am trying to download the spreadsheet but there is any actual link to download it! I click on the spreadsheet word but it just redirects me back to the home page.

Where is the actual link to the google sheet? I see a lot of ads everywhere but can’t seem to find the link…

I can’t find it either…the link it said to use just directs to the Google home page.

Hm are you guys using desktop or mobile? I think just click on it again and it should work.

Just saw this…desktop and in Chrome. The link redirects to another URL with an invalid security certificate then points back to google.com if you “continue to the site”. However, if I right-click > Copy link address > then paste it into the browser, it opens the document.

Perfect! Thanks Johny, the spreadsheet has everything what I was looking for. Great piece of work!!! 🙂

No problem, glad you’re making use of it!

Awesome template, just what I was looking for to clean my own up a bit! Thank you.

Thanks Portia! Glad it’s of help

Thanks for this template! Very helpful!

Hi Johnny! This spreadsheet of yours could eliminate of our bad habit of travelling to place then just walk in to whatever that we need to do. We never got used of setting an itinerary nor booking a hotel in advance because we like the thrill of taking whatever the situation gives us but its not exciting when all the hotels in the area are fully booked. Thank you for this!

Glad it helped you out! I prefer to travel freely and go where the wind takes me as well, but often times I am time strapped and only have x amount of days, which is where the spreadsheet and planning come in handy!

This is so helpful! So much detail going on but definitely organized. Thank you for sharing this, Johnny!

No Problem Karen. Glad it could be of use!

omg! great work is done in this post. Interesting idea to manage spreadsheet while traveling.

Thank you! Enjoy the spreadsheet 🙂


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