tour schedule format

Schedule Templates

• Office Schedules
• Work Schedules
• Business Schedules

4+ Free Tour schedule templates

When you want to design a tour schedule, consider about use of our presented tour schedule templates to make a best one. We can define a schedule as a document or a list of planned activities or things to be done with time and dates. Schedules are most excellent tools to carry out a particular job or work with best. Whether you are going to lead a project or planning a tour, you should prepare a schedule to follow. Majority of peoples use tour schedules to plan family and professional tours. A tour schedule instruct you to be prepare for a tour without going out of track and one should use a tour schedule template to generate. We do hope that you will like these free tour schedule templates at this page.

A well prepared tour schedule gives an idea to accomplish various things and jobs related to a planned tour without forgetting any single one. It also helps a lot to meet with planning of a tour in a planned manner to avoid any trouble during the tour. You can visit desired places during your tour with assistance of a perfect tour schedule. If you want to create a tour schedule with a professional appearance including complete amount of details, you are advised to use below listed tour schedule templates.

Going to plan a tour with family or friends? If yes, then you are strongly recommended to get help from tour schedule template to make the outing stress and full with fun. It provides you enough space to note down important tour details like air ticket reservation, bag packing, places to visit, time of departure and arrival, hotel room reservation and many more. This excel based tour schedule template is also useful for scheduling of business tours and trips conveniently. Just download it once in your computer and you will be able to use it for several times but remember to edit every time before use

Download Free Tour schedule templates:

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How to craft a brilliant tour itinerary that your guests will rave about

The best tour itineraries go beyond basic logistics and give guests a true sense of what to expect from their experience. 

If you’re unsure what this might look like, we’re here to help.

In this guide, you’ll find a step-by-step breakdown of how to create an excellent tour itinerary, as well as real-world examples of tour operators who nailed the assignment.

What is a tour itinerary?

A well-crafted tour itinerary provides your guests with clear expectations, ensuring that they make the most of their time during the tour.

At its simplest, it is a detailed plan outlining the events, activities, and locations included in a tour. It serves as a roadmap for the entire trip, providing a step-by-step guide for visitors.

Tour itineraries typically include information such as:

• Dates and times
• Destinations/stops
• Activities and events
• Accommodations and transportation (if included)

8 steps to create a tour itinerary

Whether your tour features historical landmarks, culinary experiences, or adventure activities, these are the steps to craft an itinerary that your guests rave about .

1. Define the tour objectives and theme

The first step in creating a tour itinerary is to outline the purpose of the experience. 

Are you educating your guests or entertaining them? 

Is your tour an outdoor adventure meant to thrill visitors, or a cultural immersion meant to inspire?

Next, you’ll want to conduct market research to answer the following questions:

• Who are your competitors?
• Who is your target audience?
• What are the unique selling points of my tour?

The theme of your tour will guide the entire itinerary. It’ll ensure the experience remains coherent and is tailored to your specific audience. For example, if you’re running a historical walking tour in London, objectives might include providing in-depth insights into key historical periods and attracting history enthusiasts.

2. Research and select the destinations/stops of your tour

Identify and choose the specific locations and/or attractions to be included in the tour. Of course, this will depend on the nature of your tour. A multi-day tour operator will need to research multiple destinations, while someone who runs a walking tour will focus on specific sites within a particular city.

Don’t forget to consider factors like accessibility, popularity, and the overall flow of the itinerary. The destinations/stops on your tour should align with the overall theme defined in step one.

In our historical tour example, stops might include London’s most famous sites like the Tower of London and Buckingham Palace.

3. Determine the tour duration and dates

Now it’s time to decide the length of the tour and the specific dates it will take place. 

Consider the time needed to cover selected destinations/stops and the preferences of your target audience. You’ll also want to think about seasonal factors that might affect the tour, including weather and peak visitor months.

When you present guests with an itinerary, one of the first things they’ll look for is the tour duration and dates that it takes place. This allows them to plan ahead and commit to the experience.

Let’s say the historical walking tour in London lasts three hours and happens every Thursday through Sunday from 10 a.m. to 1 p.m. in the summer, taking advantage of the warm weather and daylight.

4. Plan a daily itinerary

Next, we’ll get to the nitty-gritty details of the tour. Every itinerary should include a day-by-day or hour-by-hour breakdown of activities, sightseeing, meals, and free time. 

As you’re planning, make sure to allocate specific time slots for each activity and factor in travel time between destinations/stops. It’s always nice to add in some leisure time for guests to explore a destination/stop on their own.

A detailed itinerary keeps the tour organized and sets the right expectations for your guests.

For example, the London itinerary might look like:

• 10 a.m.: Meeting point at X spot.
• 10:10 a.m.: Walking tour starts
• 11 a.m.: Tower of London
• 11:30 a.m.: Coffee break
• Noon: Buckingham Palace
• 1 p.m. End of tour

5. Arrange accommodations for multi-day tours

If you’re running a multi-day tour, you’ll also need to select suitable accommodations for overnight stays. It’s a good idea to not only research hotels in each destination, but visit them ahead of time to ensure they meet expectations.

Always consider factors like comfort, proximity to attractions, and budget. For a historically-themed trip around the U.K., for instance, you’d want to book centrally located hotels with historical significance, offering a blend of comfort and cultural immersion.

6. Plan transportation

Determine how the group will travel between each destination/stop. Choose the transportation method that makes the most sense for your tour, considering factors like weather, tour duration, and comfort. 

Efficient transportation ensures a smooth and timely flow of the tour. When your transportation is teed up beforehand, it will minimize disruptions during the tour.

For a multi-day tour across the U.K., you’d likely use a combination of high-speed trains and comfortable coaches. A walking tour, on the other hand, would get around by foot. However, if there’s a portion of the tour that requires taking public transportation, make sure to specify that in your itinerary.

7. Explain the meals and dining experiences included

Specify where and what participants will eat throughout the tour. Plan meals, considering local cuisines and popular eateries.

Sharing a meal not only makes a tour more fun but also gives the group space to connect. For tours that involve exploring a new destination, giving guests a taste of the local cuisine will make the experience even more memorable. 

The walking tour in London, for example, might make a pit stop at one of the oldest cafes in the city to enhance the tour’s narrative.

8. Communicate clearly

Communicate the tour itinerary clearly to participants before and during the tour. Promote the itinerary on your social channels to reel participants in, and send them the itinerary via email once they sign up. Clear communication will help minimize confusion and enhance guests’ sense of security.

For example, sending a detailed map of your walking tour and the stops you’ll make will give guests a concrete idea of what to expect.

5 examples of exceptional tour itineraries 

Let’s take a look at how operators put these practices to work.

1. London walking tour

This real-life London walking tour gives guests a comprehensive view of the full experience. The highlights are listed at the top of the page, ensuring guests learn about the best aspects of the tour first. Then the operator lists every single site that will be visited. Under the section “Tour Includes,” guests learn that the tour includes a “skip the line ticket” for the Tower of London and Westminster Abbey.

The operator then goes into full detail about the tour in paragraph form. Guests who read through the itinerary will know exactly what to expect — from gaining first entry into Westminster Abbey to a visit to the Crown Jewels.

2. Kayak, Bike & Brew

Kayak, Bike & Brew offers a fun four-hour tour in Traverse City, Michigan. During the tour, guests will pedal and paddle to three breweries, all within walking distance of the river. A tour guide also takes guests through downtown Traverse City before finalizing the experience at a lounge for refreshments and games.

In the itinerary above, the operator breaks down the tour by hour. Guests are given a 30-minute timeframe to check in, which tells them when to show up for the tour. Then they’re given a solid idea of the time it’ll take to reach each brewery and how long they’ll have there.

Since this tour involves biking and kayaking, guests can get a sense of how long they’ll be doing each activity by looking at the itinerary. They can then decide whether the tour seems too strenuous for them.

The more detailed the itinerary, the better you’ll be able to attract the right guests for your experience.

3. Wynwood Graffiti Golf Cart Tour

This Miami tour operator sets itself apart from competitors by including a map with the tour itinerary. The tour involves taking guests around the artistic Wynwood neighborhood and introducing them to the famous street murals.

The itinerary itself explains where the tour starts; specific points of interest included in the journey; and how much time will be spent in each. The map, however, brings an additional layer of information to the itinerary. It gives guests a clear idea of the route they’ll be taking, allowing them to visualize the tour before booking. This additional information can give guests extra confidence to finalize a booking.

4. G Adventures Antarctica Tour

G Adventures runs multi-day group tours around the world. Here is a great example of a multi-day tour itinerary, which involves more detailed descriptions than the other examples on this list.

The itinerary for this Antarctica trip lays out all the logistics that guests would be interested in knowing before booking:

• Destinations

Transportation

• Accommodation

The operator breaks down each day of the 11-day experience, ensuring guests know exactly what to expect before booking. Again, the map provides a wonderful visual representation of the journey guests will embark on if they book.

5. Full-Day Tour in Rio de Janeiro

If you look at the itinerary for this full-day tour in Rio de Janeiro, you might find that it’s just as detailed as the multi-day tour to Antarctica. That’s because the operator does an excellent job setting the stage for the experience. The itinerary explains each stop in detail, as well as specific points of interest that will be included on the way.

The itinerary also explains what is and isn’t included; for example, the admission ticket for the Maracanã soccer stadium is something guests will need to purchase on their own.

Another key point to note is that the operator informs guests exactly how much time will be spent at each stop. This gives guests an idea of how the tour will play out in real time.

An example tour itinerary template

Creating a tour itinerary from scratch can feel like a daunting task, especially if you’ve never created one before. Starting with a template can make the process a whole lot easier.

A well-designed template can serve as a foundational guide, providing the structure needed for you to organize all the tour details. 

You can find several design-forward templates on Canva, or head over to JotForm for even simpler templates . You can tailor the template to suit the specific needs and theme of your tour.

Here’s an example of a template for a multi-day tour:

Tour Overview

• Tour Leader:
• Emergency Contacts:

Daily Itinerary

Day 1: City Arrival

• Morning: Arrival and check-in
• Afternoon: Guided city tour
• Evening: Welcome dinner

Day 2: Historical Exploration

• Morning: Visit [Landmark 1]
• Afternoon: Lunch at [Local eatery]
• Evening: Cultural event

Accommodations

• Address, Contact
• Departure: [Departure Point]
• In-destination Travel: [Transport Mode]
• Return: [Return Point]

Notes and Reminders

• Weather Considerations:
• What to Pack:
• Important Reminders:

10 Itinerary planning best practices 

Consider the following tips when creating your tour itinerary.

• Understand your audience: Tailor your itinerary to the interests and preferences of your target audience. A personalized itinerary makes the experience more memorable, leading to better reviews and repeat business.
• Balance the activities: Mix sightseeing, cultural experiences, and leisure time for a well-rounded itinerary. Of course, this will depend on the type of tour you’re providing. However, diversifying the stops on your walking tour is just as important as the variety of activities in a multi-day tour.
• Consider travel time: Factor in travel durations between destinations/activities and communicate that to your guests. Realistic travel times ensure a relaxed and enjoyable pace.
• Build in flexibility: Allow for free time and optional activities. This can lead to spontaneous discoveries and give participants some autonomy over the experience.
• Engaging with locals: Interacting with local communities and businesses can make the tour feel more authentic. Plus, it gives you and your guests a chance to contribute positively to the places you visit.
• Prioritize the highlights: Identify the must-see attractions/activities and allocate ample time for each of them. Your itinerary should mention the highlights that guests are expected to come across to add a layer of excitement before they get there.
• Seamless transitions: Plan smooth transitions between activities and locations to keep the tour flowing smoothly.
• Communication is key: Make your guests aware of the itinerary before and during your tour. Every time you reach a stop, let them know how long you’ll be there and what the next stop will be.
• Be prepared for the weather: Consider seasonal weather and pack accordingly. If it’s going to be a very sunny day, remind guests to wear light clothing and wear sunscreen for a more comfortable tour experience.
• Collect feedback: Gather feedback about the itinerary after the tour. Ask your guests what were their favorite stops, whether or not they felt rushed, and any recommendations they have to improve the experience.

5 common mistakes in crafting tour itineraries 

We know that building a tour itinerary isn’t always easy. We’ve looked into the top mistakes operators make when they’re building itineraries, with the idea of helping you avoid them as you’re working on yours.

Overpacking the schedule

An overpacked schedule leaves little room for flexibility. This can result in a rushed and stressful experience for visitors. Your itinerary should always have some breathing room for unexpected delays, spontaneous explorations, or simply enjoying the moment.

Carefully consider the time it takes to commute between one place and another. If you’re rushing, guests may feel stressed and might miss out on the essence of each destination/stop.

Ignoring audience preferences

There’s nothing worse than noticing that your guests are disconnected and disengaged from your tour. To avoid this, craft an itinerary that considers the interests and preferences of your target audience. Then pay close attention to guests during the tour. They may find certain activities uninteresting, which means you can move through those quicker than others.

This also involves listening to participant feedback. The continuous improvement of your tours relies on understanding the needs and preferences of your audience.

Underestimating physical demands

Failing to consider the physical demands of activities can strain your guests. If a guest signs up for a two-hour-long walking tour, and the tour ends up lasting twice as long, they’ll likely feel a bit thrown off. And tired! With this in mind, don’t forget to remind your guests about what to wear (i.e. comfortable walking shoes) or what to bring (i.e. sunscreen) to avoid discomfort.

Neglecting breaks and leisure time

A group of exhausted and unhappy customers won’t be able to enjoy the highlights of your tour — they’ll likely be focused on the next break or looking for a place to sit. Failing to include breaks and leisure time can lead to guest fatigue. Give your guests free time to relax, refresh, and appreciate their surroundings.

Omitting crucial details

Unclear communication about meeting points, schedules, or special requirements can leave your guests frustrated and confused. Your guests might miss out on key experiences due to misinformation.

In sum, these are some strategies and examples you can use to create tour itineraries that convert customers at first sight.

Writer Carla Vianna

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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

April 8, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

What makes a good travel itinerary template, 1. clickup business travel itinerary template, 2. clickup vacation itinerary template, 3. clickup trip planner template, 4. clickup event planning itinerary template, 5. clickup 24 hour itinerary template, 6. clickup basic agenda template, 7. clickup conference itinerary template, 8. clickup board meeting agenda template, 9. excel vacation itinerary template, 10. google docs travel itinerary template, 11. microsoft word business trip itinerary template.

An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

11 Travel Itinerary Templates for Your Next Trip

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.

With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.

Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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Discover free itinerary templates from Adobe Express.

Adobe Express offers professionally designed itinerary templates to give you a good foundation for building your next itinerary. The Adobe Express intuitive interface is a breeze to navigate, allowing you to format your itinerary in whatever way best serves your needs. Play around with color themes, font styles, personal branding, and imagery. Adobe Express saves your design so you can edit it on the go. Begin your journey with our guide below.

Template IDs

(To pull in manually curated templates if needed)

Orientation

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How to make an itinerary.

Itinerary templates from Adobe Express make the design process easy.

Adobe Express puts you in the creative hot seat without the need to read huge instruction manuals first. Explore our itinerary templates as you're gearing up for your next adventure and build out your itinerary every step of the way as you plan. Adobe Express makes it easy to access your itinerary wherever you need it so you can stay organized and on time.

Let Adobe Express be your itinerary design expert.

Explore professionally designed templates to get your wheels spinning or create your itinerary from scratch. Establish a theme for your designs using photos, icons, logos, personalized fonts, and other customizable elements to make them feel entirely authentic. With Adobe Express, it's free and easy to make, save, and share your designs within minutes.

Plan a perfect holiday in seconds.

Are you tired of spending hours trying to organize your travel plans? Create a travel planner that simplifies your trip and helps you focus on what truly matters. Adobe Express itinerary maker allows you to effortlessly create an itinerary that helps you plan every detail of your trip for free in one place. Whether you are a seasoned traveler or embarking on your first trip, with Adobe Express itinerary maker, you can stay right on schedule between your activities and destinations.

What activities should you do at what time? Should you consider accommodation and transportation? Create an itinerary that helps you stay organized and keep track of your daily activities with Adobe Express itinerary maker. Upload maps, photos, and notes to your itinerary using Adobe Express drag-and-drop tool to ensure you never miss a beat during your travels.

Create a stunning itinerary design as you like.

Want to go on a solo adventure or plan a group trip? Are you considering a weekend getaway or a month-long adventure? Adobe Express itinerary maker allows you to customize every detail of your itinerary design as you like. Use the drop-and-drag tool to upload your own photos, or choose Adobe Express professionally-made templates and customize the colors to match your travel theme.

Love colorful designs? Add stickers or use a colorful palate to make your itinerary design pop. Once your itinerary design is ready, simply download the file in PDF, JPG, or PNG format and share it with loved ones. Adobe Express enables you to create an itinerary as you like, without any design skills required.

Frequently asked questions.

Itinerary Template for a Trip: Free Downloadable Examples & More Resources

• Updated: 04/04/2024

If you are looking for a free, easy, and detailed itinerary template for a trip that you can download and conveniently add your own travel details—then you are in the right place. 

Find the sample trip itinerary template I created and tweaked over years of travel to include the most relevant information in one easy-to-scan document and in four different file formats. 

Additionally, I share alternative template ideas  that include my top picks for itinerary-building apps  and other online places where you can find more free or affordable trip itinerary designs  and layouts. So, go to the file format that works best for you, scan my quick tips for editing, and get your trip details organized in a downloadable, easy-to-edit, and very sharable document. 

Table Of Contents

Itinerary template for a trip in 4 file formats.

Find my travel itinerary template in the four different file formats below. Choose the one you like to work in best. Then find more recommendations here .

• Microsoft Word trip itinerary template
• Microsoft Excel trip itinerary template
• Google Sheets trip itinerary template
• Canva trip itinerary template

About This Template: 7 Main Components

There are seven main components to this template. I have included each because it contains the information I reference most while traveling, organized in a way that helps me figure out when my trip schedule is overloaded or lacks the right amount of buffer time between activities or transit.

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The 7 trip itinerary template components include:

• Header. For a destination image and title. Replace this image with your own.
• High-level trip summary: An at-a-glance summary of essential trip information—the number of travelers, dates of travel, flights (or other transit), and location(s) of the trip.
• Travel day column. Know which day of your trip an activity is happening. 
• Day of the week column. Know the day of the week and date to ensure lodging, tour, and transfers are booked correctly.
• Activities column. A place to capture details for all activities and lodging. Hyperlink text to websites for additional information.
• Location(s) column. In this space, recap the destinations for each day, link to lodging websites, and include important notes such as included meals or overnight flights.
• Lodging contact info sheet. A second tab or sheet for additional lodging information is included in all template files except for Microsoft Word 

Since the detail on this template prints small, consider saving it to a PDF file , allowing you to zoom in as needed and easily share it with others.

Additionally, reference your itinerary offline when you save a PDF version of this itinerary to your phone to an app like iBooks (Apple users) or Google Play Books (Android users). Having an offline itinerary comes in handy in travel situations when you have limited or zero cellular or wi-fi connection. 

Microsoft Word Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Word. 

6 Editing Tips (Word Template)

As Microsoft Word is the most universally used software program, it is the trip itinerary template file I share first. Here are six essential editing tips when using the Microsoft Word version of this template.

Header area editing (Word template)

• To change out the image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dimensions 2000x458px.
• However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page. If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Word template)

I created this itinerary using a table in Microsoft Word, hiding vertical gridlines to achieve a cleaner look. 

• To edit text , select and delete existing text. Then, type text as you normally would in Word documents.
• To add a table row , select a row by dragging your mouse to highlight it, then right-click and choose Insert to add a row above or below. Repeat the process to delete a row . Find one additional blank row at the bottom of the template.
• To add or change hyperlinks , select the word(s) you would like to link (or unlink) to a website, right-click, select Hyperlink, and from the sub-menu, select Edit or Remove Hyperlink.
• To add back vertical gridlines , select the entire table, right-click, and select Borders and Shading to adjust the design with the gridline configuration you like best.

Microsoft Excel Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Excel. 

9 Editing Tips (Excel Template)

As Microsoft Excel is more specialized software, I share nine file-specific tips, knowing that the traveler who prefers to download this file type is likely already familiar and comfortable editing in Excel.

Header area editing (Excel template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, saving it using the dimensions 2000x458px. Once uploaded, I added the semi-transparency in Excel.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one. It might not look as pretty without a picture, but the template will still convey all essential information.

• Though—if you upload a new image and want to keep the semi-transparency , double-click on your picture to get to the Picture Format menu. Find the Transparency icon in the header menu and adjust it to your preference. 
• To change the header text , click on the text in the Text Box and edit all elements.

Main itinerary body editing (Excel template)

• To insert bullet points , copy these from an existing cell in the document. I created and copied the bullet points from a Word document and pasted them into Excel. 
• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, right-click on any cell and select Format Cells to reset the cell structure to your preference. 
• To start a new line of text in a cell when using a Mac, press the Option+Return buttons on your keyboard. Using a PC, press the Alt+Enter buttons or get more tips from Microsoft Help .
• To insert hyperlinks , select the cell you would like to hyperlink, and from the main menu, select Insert. From that submenu, choose Link. Microsoft Excel—from what I can tell (please correct me in the comments if you know how to bypass this)—does not allow users to link individual text within a cell. Google Sheets does, and it is one of the reasons I prefer using that format type. 

Lodging contact tab editing (Excel template)

Note a second tab in this Excel template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Google Sheets Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Google Sheets. This image links to a read-only document. 

To copy it, click File from the main menu and select Copy . Doing this will create a copy of the document on your Google Drive. You will want to be logged into Google when you do this.

7 Editing Tips (Google Sheets Template)

Google Sheets is my preferred file type to create, edit, and share new trip itineraries. I find its slimmed-down menu is easier to use than Excel. Plus, I appreciate the ability to highlight and hyperlink specific text using Sheets vs. having to link an entire cell (in Excel).

Additionally, I find this file type easier to share as not everyone uses Microsoft documents. And I find it convenient since I already use Google Drive to manage my business documents and keep my travel information organized . Here are seven things to know when editing this template.

Header area editing (Google Sheets template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dime nsions 2000x458px.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Google Sheets template)

• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, select a cell and choose Format from the main menu.  From the drop-down menu, select Wrapping or Alignment to adjust to your preference. 
• To start a new line of text within Google Sheets when using a Mac, press the Command (or Control or Option)+Return buttons on your keyboard. Using a PC, press the Alt (or Control) +Enter buttons. 
• To insert hyperlinks , select the specific text you would like to hyperlink, and from the iconographic menu, just below the main menu, select the three vertical dots at the far right for more editing items. Select the Link icon to insert and link to your preferred URL. Or choose Insert from the main menu, then select Link. 

Lodging contact tab editing (Google Sheets template)

Note a second tab in this Google Sheets template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Canva Template

Click on the image below to access and edit a free version of this trip itinerary template in Canva. 

Although Canva is an excellent and intuitive design software usable by non-professionals, it requires prior knowledge and experience to use it comfortably. I do not recommend downloading and editing this file type unless you are already comfortable creating and editing in Canva.

If you are, have fun! You have full editing capability to change any element of this two-page trip itinerary template, which includes a second page for lodging contact information. 

Tips for duplicating the template: Click the above image, then click the “Create with Canva” button in the upper right-hand corner. When you do this, it should take you to your Canva account and let you copy, and then edit a duplicate version of the template.

2 Recommended Online Itinerary Builders

If you prefer using an app or an online itinerary builder to create your itineraries, TripIt and Wanderlog are the top two options. I have used TripIt before and found it handy—though short on the functionality I prefer. Despite easy integration with travel booking uploads, the program was less flexible than I would have liked, still requiring some manual uploading and editing. 

I have not used Wanderlog, though I have repeatedly seen it recommended highly by frequent travelers and travel professionals. To see which is right for you, scan through this Reddit thread of users comparing notes on each.

4 More Places to Find Travel Itinerary Templates

In addition to the free templates I share, are four more places to find free or affordable trip itinerary templates.

• Microsoft Excel, Word, and Google Sheets free templates

Find multiple travel itinerary templates on Jotform .  Edit them using its web-based a PDF editor. Then, download your edited form after you create an account. You get five complimentary form downloads with a free membership . 

Find multiple trip itinerary templates on Canva .  There are several free options. To edit and download them, create a free account on Canva if you do not already have one. Some templates are restricted to paid Pro Canva users only.

Microsoft Excel, Word, and Google Sheets

Microsoft Excel, Word, and Google Sheets offer free templates. These software programs offer several free travel itinerary templates. To access these complimentary templates, choose File, then select Create New from Template or New from template gallery from the main menus. Search for templates related to trips or travel to find one that fits your needs.

Several shops on Etsy sell downloadable trip itinerary templates for a low price, often $5 or under. Some designs are beautiful. Several come packaged with multiple detailed pages that could be perfect for your needs or be superfluous. Search digital download options here to see what fits your preferences best.

Related Reading

If you are searching for more travel planning assistance to help you save time and money, stay organized, and achieve better results, check out the related articles below.

• How to Plan a Trip Quickly: 9 Best Places to Find Inspiring Trip Itineraries
• 49 Things You Need to Do to Plan Your Best Trip (Free Travel Research & Planning Checklist)
• Google for Travel: Plan Better with These 8 Tools
• Why You Will Love Google Maps for Trip Planning
• How to Save Time & Money with Google Flights Price Tracker
• 5 Proven Ways to Simplify and Organize Your Travel Research
• Pack Faster & Better with This Universal Printable Packing List
• 25 Expert Packing Tips to Help You Travel Better
• Pre-Trip: A Practical Checklist to Close the House & Pack

Additional Trip Planning Resources

To further help you with travel planning, I share my go-to resources for every trip below. 

Google Flights. My first research stop for affordable flights for every trip. Learn why here . 

Google Hotels . Use its “ Where to stay ” button to discover the best neighborhoods to base your visit.

Booking.com. For hotel and rental bookings, I appreciate its flexible cancellation, candid user reviews, discounts, loyalty program, and easy-to-use interface.

Viator , Get Your Guide , & Airbnb Experiences . Quickly find and book highly-rated tours and activities on these sites.

Google Travel Things to Do & Google Maps . Find more things to do in your destination on Google Travel, then record where you want to visit on a custom Google Maps list. 

AllTrails . Love to hike? Me too. I religiously use AllTrails to discover hiking and biking trails and download its offline maps to manage my hikes.

Guide Along . 5-star self-guided audio tours that are GPS-compatible for US road trips and national parks. We loved the Glacier National Park tour .

Insure My Trip. I never travel internationally without trip insurance. Learn why here . My preferred place to shop and compare policies is InsureMyTrip.com . 

Plus, check out the 15 travel apps I use on trips, my preferred guidebooks , and my free customizable travel itinerary template , downloadable in four file formats.

About the author:  Janice Moskoff is a travel writer and blogger who loves hiking, exploring the world, and reading. She writes to inspire travel-loving families, adult friends, and couples on her blog,  Gather and Go Travel . Check out  her bio , learn how she became  a blogger , and discover how to  work with her . Sign up for her monthly  Discovery Newsletter  to get her latest travel recommendations and  how-to’s .

Love to travel? Sign up for m y monthly Gather & Go Travel Discovery Newsletter and get a free trip budget calculator .

Affiliate Disclosure: Some of the links on this page may be affiliate links, and at no additional cost to you, I earn a commission if you make a purchase. I only recommend products and companies I use. And the income goes to keeping the site community-supported and ads minimal.

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Glacier NP: Ultimate Guide Where to Stay in the Park

2 responses.

Hi Nicole, thanks for messaging about this. Happy to troubleshoot. I am sorry you having issues. Since you would like to use this template I’ll take an educated guess that you are familiar with Canva and already have an account? When you click the “Create with Canva” link in the upper right hand corner it should take you to your account and let you edit a version of this template. I’ll check in with you via email as well to see if this is happening. If not, I’ll email you a direct link and dig in to adjust settings. Or feel free to email me directly at (janice at gatherandgotravel dot com.). Thank you!

Hi! I was hoping to use your Canva template but it linked to a preview that wouldn’t open the template. I also couldn’t find it by searching.. Is it available anywhere?

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Welcome to Gather and Go Travel , a blog inspiring families, adult friends, and couples to explore US and international destinations and to get outdoors. I am Janice, an experienced traveler to over 50 countries and a travel writer, book lover, and blogger. Learn more about me , read our story , and how to work with me .

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Free Travel Itinerary Templates to Edit and Print

Create an informative brochure for your travel agency's itineraries with edit.org's free, customizable templates..

Discover the customizable  travel itinerary templates  from the graphic editor Edit.org. Communicate the unique routes offered by your agency.

Customize a trip itinerary template online

It's very common for travel agencies to create a summary document with their different route itineraries. These are published on the website so that future travelers can get an idea of everything they'll see, or printed out and hung in the office window to get the attention of anyone who passes by.

These trip planners can contain detailed route information with a comprehensive description of all daily experiences and activities. They can also be more generic, mentioning only the most important visits.

In any case, these designs should emphasize the tour highlights, whether they're excursions to cities, monuments, or landscapes. They should also always contain the start and end date, as well as what's included or excluded.

To make these designs, either on letter-sized paper or to create a brochure or banner, use Edit.org's predesigned templates to avoid wasting time on designing them and get a professional result for your agency. Print your brochures or share them online in just a few minutes.

How to edit an itinerary planner template on Edit.org

• Click on a travel itinerary template in this article or go to the editor to get started.
• Choose the template you like best for your travel route.
• Customize it with the corresponding texts or add more elements.
• Save the layout.
• Download the final result to print or share online.

Posters, flyers, and banners for travel agencies

On the editor, you'll also find more generic free templates for travel agencies and also templates to promote summer or Easter trips, among others. For all your compositions, use the same design pattern to show a stronger and more uniform corporate image.

Finally, don't forget to save your designs in your user profile to continue editing them at another time or to make copies. This way, you can create the posters or banners you want from the same template, keeping the basic elements such as colors or the logo. You'll only have to change the images and text depending on the trip or tour in question, which will only take you a few minutes.

Start promoting your planned itineraries now   and advertise your routes to all those adventurers willing to see the world.

See the designs

Meeting Minutes

Notebook Covers

Calypso Tree

34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

• All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

• Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

• Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

• Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

• Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

• Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

• Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

• Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

• Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

• Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

• Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

• Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

• Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

• Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

• Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

• Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

• Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

• Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

• Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

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Free Travel Itinerary Templates 15

Travel Itinerary Template Word

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Free Travel Itinerary Templates 12

Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

• Open Word and choose a blank document or a pre-made template.
• Fill in your travel details like flights, hotels, and fun stuff to do.
• Add any  extra notes  or  checklists .
• Save it, print it, or share it via email.

Tips for Using Word Templates

• Spell-check : Always run a spell-check to avoid any errors.
• Save Often : Keep up your hard work. Save your doc often!
• Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

Itinerary Templates Free

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Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

• Make your plans in any software that can be saved as a PDF.
• Double-check all your details and  spelling .
• Save or ‘print’ your plans as a PDF file.
• Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

• Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
• Compatibility : Always ensure the people you share the PDF with can open it.
• Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

• Free Itinerary Templates
• Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

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Plan your ideal trip with travel itinerary templates

You've got places to go and things to see, and these travel itinerary templates will make sure you get to see them all. keep all your details in one place, list your possible destinations, and arrange your trip artfully with these templates designed to help business trips go smoothly or give you the vacation of a lifetime..

Keep your travels on schedule with these templates for itineraries

Know exactly where you’re going from point A, point Z and everywhere in between with these simple and customizable itinerary templates. Reduce the stress of travel and let everywhere know where to arrive and when with an itinerary that’s easy to read and has all the details they’re expecting. Try out an itinerary for fun family vacations, week-long road trips, conferences or business meetings. For day-to-day events, consult a planner template to lay out the ideal activity flow and make sure you haven’t accidentally double-booked yourself. Maybe planning ahead of time will inspire you to take on a new travel adventure, or perhaps you’ll discover that you have more time available for sight-seeing, hobnobbing, or simply straight-up relaxing. An itinerary is the perfect tool to help you get the most out of your next travel adventure and ensure you’re always in the right place at the right time.

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Photographers need to maintain a proper schedule examples when travelling to ensure that they are able to get as many photos as possible for their portfolios. For this purpose we have the perfect travel schedule templates. These templates can be used for noting down a proper travel schedule and referring to it when actually travelling. You can add relevant information like travel dates, destinations and tourist spots to be visited and other vital data. You can also see Appointment Schedule Template .

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🏒 Denver wins men's hockey title

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NCAA.com | April 13, 2024

2024 men's frozen four: bracket, scores, schedule for the college hockey championship.

Denver wins the 2024 DI men's ice hockey national championship with a 2-0 shutout over No. 2 Boston College . Matt Davis made 35 saves in the title game en route to earning most outstanding player.

Click or tap here to view the full tournament field.  

2024 DI men's ice hockey tournament bracket

Here's a look at the complete 2024 DI men's hockey tournament bracket: 

Click or tap here to see the full bracket PDF ➡️  |  Interactive bracket 

2024 DI men's ice hockey tournament schedule

Click the game for final stats/scores.

First round | March 28

• No. 3 Denver 2 , UMass 1 (2OT)
• No. 2 Boston U 6,  RIT 3
• Cornell 3 , Maine 1
• Minnesota 3 , Omaha 2

First round | March 29

• No. 1 Boston College 4, Michigan Tech 1 
• No. 4 Michigan State 5, Western Michigan 4 (OT)
• Quinnipiac 3, Wisconsin 2 (OT) 
• Michigan 4,  North Dakota 3 

Second round | March 30 

• No. 3 Denver 2,  Cornell 1
• No. 2 Boston U 6 , Minnesota 3

Second round | March 31

• No. 1 Boston College 5 , Quinnipiac 4 (OT)
• Michigan 5 , No. 4 Michigan State 2

Men’s Frozen Four semifinals | April 11

• No. 3 Denver 2 , No. 2 Boston U 1 (OT)
• No. 1 Boston College 4, Michigan 0  

Men’s Frozen Four national championship | April 13

• No. 3 Denver 2, No. 1 Boston College 0

DI men's ice hockey championship history

#Participation in the tournament vacated by the NCAA Committee on Infractions.

🏒  LATEST MEN'S COLLEGE ICE HOCKEY NEWS   🏒   📊  POLLS: USCHO | USA Today 🔥 STAY UPDATED: Season statistics | Scoreboard | Adam Fantilli wins 2023 Hobey Baker 📰  HISTORY: National titles by year | How Q uinnipiac won in 2023 🎟️  TICKETS: Men's Frozen Four

Pro comparisons for the top 8 NHL prospects at the 2024 Frozen Four

2024 DI men's ice hockey championship selections announced

Hobart wins 2024 NCAA DIII men's ice hockey championship

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• 2024 Men's Frozen Four: Bracket, scores, schedule for the college hockey championship
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• Boston College vs. Michigan: Frozen Four semifinal highlights
• Denver scores OT goal to advance to 2024 Frozen Four finals
• Denver vs. Boston U: Frozen Four semifinal highlights
• Pro comparisons for the top 8 NHL prospects at the Frozen Four
• All 28 goals in the 2024 NCAA men's hockey regional finals
• Boston College scores in OT to advance to the Frozen Four
• Quinnipiac scores in OT to defeat Wisconsin in DI men's hockey first round

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2024 Masters one and done picks, DFS lineups, sleepers, fantasy golf projections, longshots by PGA expert

Mike mcclure locked in his expert pga golf picks, daily fantasy lineups, fantasy golf projections and sleepers for masters 2024 at augusta national.

The 2024 Masters gets underway on Thursday from Augusta National Golf Club at 10:30 a.m. ET, a two-and-a-half hour delay due to storms. No golfer around the world is playing better right now than World No. 1, Scottie Scheffler. The 2022 winner of this event, Scheffler won the elevated Arnold Palmer Invitational in March and again the following week at the Players Championship. He then nearly won for the third straight tournament, missing a putt on the 72nd hole to force a playoff at the Houston Open. The tee-to-green specialist gained 17 strokes on the field when he won here in 2022 and will try to continue his torrid run. Given his run of dominant play, should Scheffler be the top choice when constructing your 2024 Masters DFS picks, 2024 Masters fantasy golf rankings, and 2024 Masters one and done strategy? Before locking in your 2024 Masters one and done picks, Masters DFS lineups on DraftKings and FanDuel, and fantasy golf projections, you need to see what SportsLine DFS pro and PGA expert Mike McClure has to say . 

McClure is a DFS legend with over $2 million in career winnings, and he's been red-hot on his PGA picks dating back to the PGA Tour restart in June of 2020. McClure uses his proprietary simulation model to analyze the field and crush his  golf picks . He is up almost $9,500 on his best bets since the restart.  

McClure's model predicted Jon Rahm would finish on top of the leaderboard at the 2023 Sentry Tournament of Champions and The American Express. At the 2023 Masters, the model was all over Rahm's second career major victory heading into the weekend. It was the second straight Masters win for the model, which also nailed Scottie Scheffler winning in 2022. 

McClure has been on fire with his One and Done picks in 2024. At The American Express, he backed Justin Thomas, who finished in third place and took home $635,600. At the Genesis Invitational, McClure tabbed Patrick Cantlay, who finished in fourth place at the signature event, as his top OAD pick. At the Cognizant Classic, McClure's top one and done pick, Min Woo Lee, finished in a tie for second place. Finally, at the Arnold Palmer Invitation, another signature event, McClure recommended using Scheffler and Will Zalatoris. The result: Scheffler won the event by five strokes, and Zalatoris finished in fourth place. 

This same model has also nailed a whopping 10 majors entering the weekend. Anyone who has followed McClure's picks has seen massive returns.

Now, McClure has dialed in on the 2024 Masters golf tournament and just locked in his one and done picks, DFS projections and Fantasy Golf predictions. They are a must-see for any player looking for an edge. You can only see McClure's Masters 2024 one and done picks, DFS lineups and Fantasy Golf plays at SportsLine .

Top 2024 Masters One and Done picks

One of McClure's top One and Done picks for the Masters is Brooks Koepka. Though his recent form hasn't been overly impressive, with only one top-10 finish in 2024, Koepka is a 'big game hunter' who thrives in major tournaments. In his last five Masters Tournaments, the American has two second place finishes and a seventh.

The winner of last year's PGA Championship, Koepka has four wins and 12 top-10 finishes in his last 21 majors. With a green jacket because his most treasured goal going forward, Koepka is a viable play again at Augusta. McClure is once again confident in the five-time major champion's chances this week.  You can see who else to back at SportsLine .

Top 2024 Masters DFS picks, lineup advice

One golfer McClure is targeting in his 2024 Masters DFS lineups is Justin Thomas. The 15-time PGA Tour winner has long been considered one of the top ball-strikers and irons players in the world and has a proven track record of success in big events. Thomas has two career major championships and six top-25 finishes in eight career starts at Augusta National.

Thomas' ability to card birdies and eagles makes him standout among the field when building Masters DFS lineups. He enters Masters week ranked sixth on the PGA Tour in strokes gained on approach (0.795) and 12th in strokes gained tee-to-green (1.124). After a disappointing 2023 season, Thomas has bounced back with four top-12 finishes already in 2024.  You can see the rest of McClure's Masters DFS picks at SportsLine . 

Top 2024 Masters Fantasy Golf picks, projections

One of McClure's top fantasy golf picks is Scottie Scheffler. He's won eight times in the last 26 months and been No. 1 in the world for the last 47 weeks in a row (81 total). You'll pay a premium for Scheffler and he'll be highly rostered in Masters DFS tournaments as well as the first player off the board in any draft format, but that's a price you should be willing to play considering how dominant he's been of late.

Scheffler has two wins and a runner-up finish over his last three starts, which happens to coincide with a putter change that has helped make him nearly a tour-average putter. Considering that he's already the world's best ball-striker (2.798 strokes gained: tee-to-green per round), his game could be elevated. Scheffler has never finished worse than 19th in four starts at Augusta and the 2022 Masters champion is a +325 favorite (bet $100 to win $325) in the 2024 Masters odds.  You can see the rest of McClure's Masters fantasy golf picks at SportsLine . 

How to make Masters 2024 picks, long shot bets

McClure is also targeting targeting six other golfers with odds of 20-1 or longer who will make a strong run at the green jacket. You can find out who they are, and check out all of McClure's Masters picks and best bets at SportsLine .

Who will win the Masters 2024, and which golfers should you target for your PGA one and done picks, DFS lineups, and Fantasy Golf plays this week at Augusta National Golf Club? Visit SportsLine now to get Mike McClure's Masters 2024 one and done picks, DFS lineups and fantasy golf plays  -- and find out.

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2024 NBA playoffs: Complete schedule, bracket breakdown, how to watch

The field for the 2023-24 NBA Playoffs is set.

Up first is the play-in tournament, a single-elimination format that'll decide the No. 7 and No. 8 seed for each conference. It's scheduled for April 16-19.

The first round of the playoffs will then begin on April 20. Among those competing is the defending champions, the Denver Nuggets .

Here's a complete look at the NBA's play-in and playoff bracket:

More: OKC Thunder is back in NBA Playoffs, but which play-in team would be scariest foe?

2024 NBA play-in tournament

Western conference.

• Game 1: No. 7 New Orleans Pelicans vs. No. 8 Los Angeles Lakers at 6:30 p.m. Tuesday (TNT)
• Game 2: No. 9 Sacramento Kings vs. No. 10 Golden State Warriors at 9 p.m. Tuesday (TNT)
• Game 3: Loser of Game 1 vs. Winner of Game 2 on Friday (TNT), time TBD

Eastern Conference

• Game 4: No. 7 Philadelphia 76ers vs. No. 8 Miami Heat at 6 p.m. Wednesday (ESPN)
• Game 5: No. 9 Chicago Bulls vs. No. 10 Atlanta Hawks at 8:30 p.m. Wednesday (ESPN)
• Game 6: Loser of Game 4 vs. Winner of Game 5 on Friday (TNT), time TBD

More: How OKC Thunder superfan Sharee Farmer made her custom Williams trio jersey

2024 NBA playoff bracket

Dates and times for the first round of the playoffs will be announced on April 14.

• No. 1 Oklahoma City Thunder vs. Winner of Game 3: Game 1 on April 21, time TBD
• No. 4 Los Angeles Clippers vs. No. 5 Dallas Mavericks : Game 1 on April 21, time TBD
• No. 3 Minnesota Timberwolves vs. No. 6 Phoenix Suns : Game 1 on April 20, time TBD
• No. 2 Denver Nuggets vs. Winner of Game 1: Game 1 on April 20, time TBD
• No. 1 Boston Celtics vs. Winner of Game 6: Game 1 on April 21, time TBD
• No. 4 Cleveland Cavaliers vs. No. 5 Orlando Magic : Game 1 on April 20, time TBD
• No. 3 Milwaukee Bucks vs. No. 6 Indiana Pacers : Game 1 on April 21, time TBD
• No. 2 New York Knicks vs. Winner of Game 4: Game 1 on April 20, time TBD

More: OKC Thunder clinches top seed in West for NBA Playoffs with rout of Dallas Mavericks

2024 NBA playoff schedule

Here are the start dates for every round of the 2024 NBA playoffs.

• Play-in tournament: April 16
• First round: April 20
• Conference semifinals: May 6-7 (Or May 4-5 if a series from the prior round ends early)
• Conference finals: May 21-22 (Or May 19-20) if a series from the prior round ends early)
• NBA Finals: June 6

More: How to buy OKC Thunder tickets for 2024 NBA Playoffs at Paycom Center

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2024 International Darts Open: Schedule, players, prize money, defending champion and where to watch

The PDC European Tour continues this weekend as 48 players head to Riesa, Germany for the third event of the season.

Luke Humphries powered to the German Darts Grand Prix crown two weeks ago and he will be one of the top contenders as the Tour stays in Germany.

Here’s everything you need to know ahead of the event, including schedule, prize money and where to watch.

Schedule and format

The first round of the event begins on Friday (April 12) as the first 32 players enter the tournament.

Winners of those games will progress to the second round where they will meet the top 16 ranked PDC stars.

Second round matches will take place on Saturday (April 13) while the rest of the tournament will play out on Sunday (April 14).

First, second and third round games will be contested in a best of 11 legs format. That will continue in the quarter-finals.

Matches will be played in a best of 13 legs in the semi-finals and best of 15 in the final.

Qualified Players

Seeded Players

Dave Chisnall, Luke Humphries, Gerwyn Price, Damon Heta, Dirk van Duijvenbode, Josh Rock, Rob Cross, Michael van Gerwen, Jonny Clayton, Danny Noppert, Michael Smith, Ross Smith, Krzysztof Ratajski, Gary Anderson, Ryan Searle and Ricardo Pietreczko

Order of Merit Qualifiers

Nathan Aspinall, Peter Wright, Joe Cullen, Dimitri Van den Bergh, Chris Dobey, Stephen Bunting, Martin Schindler, Andrew Gilding, Daryl Gurney, James Wade, Gian van Veen, Gabriel Clemens, José de Sousa, Brendan Dolan, Raymond van Barneveld and Luke Woodhouse

Tour Card Qualifier

Mike De Decker, Callan Rydz, Mervyn King, Ritchie Edhouse, Jitse Van der Wal, Owen Bates, Simon Whitlock, Cameron Menzies, William O'Connor and Richard Veenstra

Host Nation Qualifier

Michael Unterbuchner, Patrick Klingelhöfer, Kai Gotthardt and Jan Dueckers

Nordic & Baltic Qualifier

East European Qualifier

Alexander Masek

Prize money

Winner - £30,000

Runner-up - £12,000

Semi-finalist - £8,500

Quarter-finalist - £6,000

Third round losers - £4,000

Second round losers - £2,500

First round losers - £1,250

Total prize pool - £175,000

Defending champion

Gerwyn Price won the last year’s International Darts Open. The Welshman powered his way into the final before beating Michael van Gerwen 8-4.

Where to watch

Fans will be able to follow every match from the International Darts Open with PDC TV. 

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Travel Itinerary Template

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Here is a Travel Itinerary template composed of two pages as first providing you with the travel location, dates and contact details and the second page listing out travel, accommodation and activities schedule with all necessary details included. You can fully customize the template by changing the theme, colors and background, add, change or remove fields, change the format in a way that best fits your business needs.

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Whether you run a travel agency company or just someone who loves to travel and wants to have a detailed plan documented, a Vacation Itinerary Template is always necessary. Having a ready-made itinerary PDF template will help you in planning for your travels and will maximize your time and expenditures. Try this sample Vacation Itinerary Template from Jotform. This template is designed to suit any kind of vacations but feels free to modify it. It has basic information such as the destination, date and time of arrival, places to visit, estimated cost and many more. You can change this information or add more if you want.

Flight Itinerary Template

A Flight Itinerary is an airline travel route information of a person or a group detailing the departure and arrival schedules of every flight. The information provided includes the type of aircraft that the passenger will board on, the date and time of flight, the reservation/booking numbers, the target destination, including the terminal and if possible, the gate in the terminal where the passenger will go on board.This Flight Itinerary PDF Template is a simple, yet, comprehensive flight itinerary PDF document that was built from Jotform's PDF builder. It includes the necessary information that is needed in a flight itinerary, including possible connecting flights to reach the destination. This Flight Itinerary PDF template is easy to modify. Just copy this to your Jotform account and start editing it in your PDF editor and you are good to go!

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Itinerary Templates

Use our free Plane Ticket Template to create customized domestic or international plane tickets fast. Download, print, or send as PDFs in a single click.

Try this sample Vacation Itinerary Template from Jotform. This sample is designed to suit any kind of vacations but feels free to modify it. It has basic information such as the destination and date and time of arrival.

Build your flight itinerary anywhere and easily! Use this Flight Itinerary PDF template built under the Jotform PDF editor and you bring your flight itinerary in your computer of mobile device!

Business Travel Itinerary Template

Planning a business trip? Help employees and executives keep track of travel arrangements and appointments with Jotform’s Business Itinerary PDF Template. Using Jotform’s PDF Editor, you can edit this sample.

Daily Itinerary Template

A Daily Itinerary Template is a document that will help you organize your daily tasks by planning it ahead of time. This will definitely help you establish a habit and a plan to achieve your goal. This document can be used by students to prioritize the things that they need to do for a school like study habits and reviewing for upcoming exams. For adults, a daily itinerary is useful to prevent procrastination. It can also be used in travel activities in order to maximize vacation time.This Daily Itinerary Template shows the activities that you will follow for 7 days. Each day shows the time, activity description, and status. This template is utilizing the Configurable List widget where they can add activity information dynamically as needed. This PDF template can be edited easily via the PDF Editor where you can insert images, change font format, or change the theme color.

Itinerary Planner Template

Create personalized schedules for your next trip with this free Itinerary Planner PDF Template. Download, share, and print custom itineraries in seconds!

A travel itinerary document composed of two pages providing the travel location, dates and contact details with the travel, accommodation and activities schedule with all necessary details included.

Bachelorette Itinerary Template

Instantly create PDFs itineraries for a bachelorette party. Easy to customize for any theme. Download, print, and share in just one click. No coding required!

Birthday Itinerary

If you are organizing a huge birthday party, this Birthday Itinerary would help you inform your guests about the party schedule with all location, date and time information included. All submission data will be automatically generated as a pdf document with this design, that would allow you to send personalized itinerary for all your guests. You can fully change the template and create your own birthday itinerary, change the document alignment, background, fonts, colors and add more fields by simply dragging and dropping elements.

Event Itinerary Template

Create a downloadable, printable PDF event itinerary with our free Event Itinerary Template. Easy drag-and-drop customization. Send out itineraries via autoresponder!

Trip Itinerary Template

This sample itinerary template contains the duration of the trip, destination, time and activities for each day. The PDF template only shows 3 days but you can use the PDF Editor to duplicate these elements and add more days.

Road Trip Itinerary

Conference Itinerary Template

Organize a professional corporate or educational conference by using this Conference Itinerary Template. This simple PDF template is easy to use and can be customized based on your event.

Meeting Itinerary Template

Impress your colleagues by showing your organizational skills with the help of this Meeting Itinerary Template. This template is easy to use and can be edited conveniently via the PDF Editor.

Wedding Itinerary Template

You’ll have the option to change any graphic element, list additional activities, include venue information, and even add photos of the happy couple.

Cruise Itinerary Template

Inform your passengers of the arrival and destination of the cruise by using this Cruise Itinerary Template. This document displays the destination, departure time, and arrival time.

Travel Itirenary

Camping Trip Itinerary Template

Create your Camping Itinerary straight out from Jotform with the use of this Camping Trip Itinerary Template! Stop figuring out how to start your camping itinerary document. Use this Camping Trip Itinerary PDF Template instead!

Formal Itinerary Template

Save time, money, and effort by using this Formal Itinerary Template in order to manage your event. This is one of the key elements in order to have a successful formal event.

Music Tour Itinerary Template

Produce your Music Tour Itinerary documents using this Music Tour Itinerary PDF template by Jotform! Create your music tour schedule easily and publish a document by providing the information for your itinerary to your delegates.

School Itinerary

Organizing a school event can be a daunting task. Use this School Itinerary template in order to plan a fruitful and memorable school event. This is a simple PDF but can be very engaging.

Employee Handbook Template

Create an employee handbook for your company. Get a head start with this ready-made template. Free and easy to customize. Share to sign in seconds.

About Itinerary Templates

The journey of a thousand miles begins with a single step — or one carefully thought-out itinerary. Whether you’re a travel agent, event coordinator, wedding planner, or someone organizing an annual family road trip , you can instantly create schedules for any upcoming occasion with Jotform’s Itinerary PDF Templates.

Using our drag-and-drop PDF Editor , you can reorganize the itinerary template layout and include additional activity fields to help you plan every moment. When users fill out your customized itinerary form, their information will automatically be saved as PDFs that can easily be printed or sent electronically to everyone on the guest list. Once downloaded, these mobile-friendly PDF itineraries can quickly be accessed on phones, so even when internet isn’t available, everything can still go according to plan.

Frequently Asked Questions

1) what are the subtypes of itinerary templates.

There are itinerary templates for events, vacations, conferences — you name it! You can use travel itineraries — which include information about flights, hotels, tickets, vacation packages, and more — as well as business itineraries for conference schedules or meetings. Plus, you can fully personalize your itinerary for any trip you’re planning, whether that’s a road trip, a bachelor party, or an all-inclusive cruise.

2) What is the purpose of using an itinerary template?

The purpose of an itinerary template is to provide a structured plan for a trip or event. It outlines all the details of the event, including activities, schedules, budgets, to-do lists, and more. An itinerary template can help you organize and streamline the planning process both more productive and enjoyable, whether you’re putting on a conference or a small event for friends.

3) What are the benefits of using an itinerary template?

An itinerary template helps with time management and organization. It helps you lay out the details of an engagement in advance, saving you time and hassle once the event actually happens. Itinerary templates are also great for communicating details with others, as you can send them out to everyone involved to communicate logistics. Lastly, itinerary templates are useful when budgeting for expenses because you can estimate and track costs in one place.

4) How do I create an itinerary template?

You can create an itinerary by heading over to Jotform’s PDF templates library. We have you covered with multiple itinerary templates to choose from — no matter your needs. Simply pick the template that works best for you, click Use Template, and customize it in our PDF Editor. When you’re finished, you can share it via email or link or embed it in your website in seconds.

5) What information should be included in an itinerary template?

Generally, an itinerary template should include the major elements of the event or trip. For example, if you’re making a flight itinerary, make sure to include flight numbers, boarding times, terminals, and confirmation numbers.

If you’re making a conference itinerary, list the conference name, date, start time, location, sessions, and other details. Include a day-by-day or hour-by-hour breakdown of the schedule, depending on the length of your event.

The best way to construct an itinerary is to step back and think about all the information you would need to know as a traveler or attendee. This could include everything from budget and accommodation to meals and contact information, so take time to flesh out all the details.

6) Can I customize an itinerary template to suit my specific needs?

The beauty of the itinerary template is that you can adjust it to meet your requirements seamlessly. With Jotform’s intuitive drag-and-drop PDF Editor, you can rearrange sections, add new form fields, adjust fonts and colors, drop in your own logo, and much more. When you’re done, you can share it through email or a link with anyone who needs it. Plus, our mobile-friendly PDF itineraries work great on any phone, tablet, or computer, so your users can access them even if they’re traveling without a great internet connection.

7) Where can I find free itinerary templates online?

You can find free itinerary templates with a quick Google search. But, while there are many options to choose from, not all free itinerary templates are created equal. If you have to download a template as a Word document or PDF, editing them can get tricky, depending on which operating system or tools you use.

Jotform’s itinerary templates are completely free to use and easy to edit. Just choose the one you want to use, customize it in our PDF Editor, and you’re ready to go. You can create and share a robust itinerary in minutes.

8) How do I add accommodations and transportation details to an itinerary template?

You can add accommodation and transportation details to your itinerary template by replacing the text from the sections in one of our templates or by adding new sections to your itinerary.

You can include handy charts, color-block your sections, or create a snappy form design to make sure your users can absorb the information at a glance. To make your accommodation and transportation details even more organized, consider using standard formatting, bullet points, charts, and clear headings to enhance readability.

9) Can I share my itinerary template with others?

Yes! An itinerary wouldn’t be very useful if no one could see it except you — which is why Jotform has made this part as easy as possible. When you’re finished customizing your template, navigate to the Share button in the upper right corner of the PDF Editor. From there, you can create a link to share your document or invite users by email. You also have the option to grant private or company access, adjust permissions, and more.

10) Is it possible to create an itinerary template for multiple destinations?

Yes, you can create an itinerary template that covers multiple destinations for an event or trip! For example, if you’re organizing a company retreat with multiple destinations (think Chicago to New York or Paris to Berlin), you can create schedules for each location in the same itinerary. Put your stops on different pages or create separate charts with their activities. This way, you won’t have to send multiple documents to attendees.

11) Can I integrate a map or GPS coordinates into an itinerary template?

You can add a map as an image in your itinerary template to help guide attendees. You can also include information like the name and GPS coordinates of the destination in the template to make sure your attendees know where they’re headed.

12) How can an itinerary template help me stay organized during my trip?

An itinerary template can help you stay organized during your trip by eliminating unknown factors that may cost you time and money. For instance, if you book a bus to your day trip destination in advance, you won’t have to run around trying to find a way there the day of. An itinerary also helps you keep all the details about your day in one place so you won’t have to dig through your email searching for tickets or schedules.

One of the biggest perks of an itinerary is that it helps you manage your budget. Planning your budget in advance helps you estimate how much you’re going to spend and when, which also helps you add contingency funds should any surprises pop up.

And speaking of surprises — believe it or not, an itinerary can actually help with flexibility as well! Any trip will throw unexpected changes at you, but having your plans in one place will make it easier to rearrange specific activities or incorporate more time into your schedule with ease.

13) Are there any best practices for using an itinerary template?

There are several best practices that will help you get the most out of your itinerary template. The first one is to customize the template to your needs — adding all the details specific to your event will help you cover all your bases. Keep the information concise, so attendees don’t feel overwhelmed by too much text on the page.

It’s best to use a digital format such as a PDF for your itinerary, since paper itineraries are easy to lose or destroy. Be sure to share your document with all your attendees, so no one’s in the dark — and be sure to update it if any last-minute changes pop up!

14) How can I optimize my itinerary template to maximize my time during the trip?

Every itinerary will be different, depending on what each person enjoys. If you’re someone who likes to account for every minute of a trip, you can make a really robust itinerary. On the other hand, if you prefer to have some wiggle room, you can schedule one or two activities and leave the rest of your time to mosey around town.

In general, you can optimize your itinerary by prioritizing a couple must-see destinations and grouping activities together based on location. For example, if you’re headed to Barcelona and you’re most excited to see the Sagrada Familia, then you should plan a day in that part of town — and if a restaurant you wanted to try happens to be nearby, you can group those activities together.

It’s also wise to research transportation options in advance, because getting from one place to another often takes up the most time on trips. Be mindful of how long it’s going to take you to get somewhere — you might find it’s better to snag a cab than brave the train.

Lastly, plan in some buffer time and go with the flow! Nothing will ever go perfectly on a trip, but remember that it’s just as much about the journey as it is about the destination.

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